Scope
Reference
DH25044
Description
Derby Homes Limited is seeking a single contractor to provide fire sprinkler systems servicing and repair to installations within properties owned or managed by Derby Homes Limited.
Derby Homes Limited is an Arm's Length Management Organisation (ALMO) created by Derby City Council to manage, maintain, and improve Council properties and estates
The services detailed and required under this Tender Notice will be undertaken on an as and when required or a scheduled basis, depending on the urgency of the requirement. It will include the service, maintenance and repair of various types of fire sprinkler systems. This shall include, but is not limited to:
• Servicing of mains fed sprinkler systems
• Servicing booster-mains fed sprinkler systems
• Servicing of tank sprinkler systems
• Repair of mains fed sprinkler systems
• Repair of booster -mains fed sprinkler systems
• Repair of tank sprinkler systems
No warranty is given to the Contractor by Derby Homes Limited (the Client) as to the amount (if any) or nature of the service and/or work which may be required to be carried out by the Contractor during the Contract period and no claim for compensation either contractual or otherwise will be accepted in respect of any variation in the volume of the work.
Full details of the the nature and scope of work can be found within the procurement documents via Delta eSourcing site tender box:
https://www.delta-esourcing.com/respond/8ZRTRD4734
Scope of works, priorities and works programmes including KPI reporting are detailed within the procurement documents.
The successful bidder will be required to agree to the terms set out within the Information Sharing Agreement.
The duration of the agreement will be for an initial 24 months, with an option to extend by two - 12 month periods at the discretion of Derby Homes Limited.
The full financial envelope for the contract value is £180,000.00
The Bidder must not send their bid via email, to the Delta Message Centre, by post or by hand, as the submission will be rejected. Please upload documents individually and do not combine them into a zip file. Bids and supporting documents must be returned via the Delta eSourcing site tender box:
https://www.delta-esourcing.com/respond/8ZRTRD4734
Any tender process or bid clarifications queries should be received by Derby Homes Limited via the Message Centre by no later than 12:00 noon 18 December 2025.
If the Bidder experiences any technical difficulties with the Delta eSourcing website, then please contact the Delta eSourcing Helpdesk on 08452707050 or email helpdesk@delta--sourcing.com
Price is not the only award criterion and all criteria are stated within the procurements documents.
THE DEADLINE FOR BID SUBMISSIONS IS: 12.00 noon 12 JANUARY 2026.
This procurement is subject to the Procurement Act 2023
Total value (estimated)
- £180,000 excluding VAT
- £216,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2028
- Possible extension to 31 March 2030
- 4 years
Description of possible extension:
Two 12 month optional extensions which are at the discretion of Derby Homes Limited
Options
The right to additional purchases while the contract is valid.
Refer to tender documents.
Main procurement category
Services
CPV classifications
- 44115500 - Sprinkler systems
- 50700000 - Repair and maintenance services of building installations
Contract locations
- UKF11 - Derby
Submission
Enquiry deadline
18 December 2025, 12:00pm
Tender submission deadline
12 January 2026, 12:00pm
Submission address and any special instructions
The Bidder must not send their bid via email, to the Delta Message Centre, or by post or by hand, as the submission will be rejected.
Please upload documents individually and do not combine them into a zip file.
Bids and supporting documents must be returned via the Delta eSourcing site tender box:
Tenders may be submitted electronically
Yes
Award criteria
| Name | Type | Weighting |
|---|---|---|
| B02- Pricing Document | Price | 60% |
| B01 - Written Answers | Quality | 40% |
Procedure
Procedure type
Below threshold - open competition
Documents
Associated tender documents
https://www.delta-esourcing.com/respond/8ZRTRD4734
All relevant Tender documents are located within the Document Repository on the Delta eSourcing site tender box:
Contracting authority
DERBY HOMES LIMITED
- Companies House: 04380984
- Public Procurement Organisation Number: PBQH-2894-TNND
839 London Road, Alvaston
Derby
DE24 8UZ
United Kingdom
Region: UKF11 - Derby
Organisation type: Public authority - sub-central government