Scope
Reference
CCS/24/084
Description
Swansea Council intends to establish a multi-lot Framework Agreement to deliver comprehensive corporate security services across a diverse range of sites throughout the Swansea area.
Commercial tool
Establishes a framework
Total value (estimated)
- £4,000,000 excluding VAT
- £4,800,000 including VAT
Above the relevant threshold
Main procurement category
Services
CPV classifications
- 79710000 - Security services
Contract locations
- UKL18 - Swansea
Lot constraints
Description of how multiple lots may be awarded:
Lots will be awarded individual in accordance with the criteria stated in the tender documents.
Not the same for all lots
Contract dates are shown in Lot sections, because they are not the same for all lots.
Lot 1. Static Guarding, Mobile Patrol, Key Holding & Alarm Response
Description
Static Guarding, Mobile Patrol, Key Holding & Alarm Response services for Swansea Council owned premises
Lot value (estimated)
- £3,000,000 excluding VAT
- £3,600,000 including VAT
Framework lot values may be shared with other lots
Contract dates (estimated)
- 1 April 2026 to 30 March 2027
- Possible extension to 30 March 2030
- 3 years, 11 months, 30 days
Description of possible extension:
Up to 36 months in increments of 12 months
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Lot 2. Swansea Events Security Services
Description
Swansea Events Security Services at a diverse range of Swansea Council run events
Lot value (estimated)
- £500,000 excluding VAT
- £600,000 including VAT
Framework lot values may be shared with other lots
Contract dates (estimated)
- 1 April 2026 to 30 March 2027
- Possible extension to 30 March 2030
- 3 years, 11 months, 30 days
Description of possible extension:
Up to 36 months in 12 month increments
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Lot 3. Temporary Supported Accommodation Security Services
Description
Temporary Supported Accommodation Security Services in Swansea Council run premises
Lot value (estimated)
- £500,000 excluding VAT
- £600,000 including VAT
Framework lot values may be shared with other lots
Contract dates (estimated)
- 1 April 2026 to 30 March 2027
- Possible extension to 30 March 2030
- 3 years, 11 months, 30 days
Description of possible extension:
Up to 36 months in 12 month increments
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Framework
Maximum number of suppliers
10
Maximum percentage fee charged to suppliers
0%
Framework operation description
See Call-Off Terms & Conditions in Tender Documents
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Legal and financial capacity conditions of participation
Lot 1. Static Guarding, Mobile Patrol, Key Holding & Alarm Response
See Tender Documents
Lot 2. Swansea Events Security Services
Lot 3. Temporary Supported Accommodation Security Services
See tender documents
Technical ability conditions of participation
Lot 1. Static Guarding, Mobile Patrol, Key Holding & Alarm Response
See Tender Documents
Lot 2. Swansea Events Security Services
Lot 3. Temporary Supported Accommodation Security Services
See tender documents
Particular suitability
Lot 1. Static Guarding, Mobile Patrol, Key Holding & Alarm Response
Lot 2. Swansea Events Security Services
Lot 3. Temporary Supported Accommodation Security Services
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
12 January 2026, 12:00pm
Tender submission deadline
19 January 2026, 12:00pm
Submission address and any special instructions
Register your company on the eTenderWales portal (this is only required once):
- Navigate to the portal: http://etenderwales.bravosolution.co.uk
- Click the "Suppliers register here" link.
- Enter your correct business and user details.
- Note the username you chose and click "Save" when complete.
- You will shortly receive an e-mail with your unique password (please keep this secure).
- Agree to the terms and conditions and click "continue".
2. Express an interest in the project:
- Login to the portal with your username/password.
- Click the "ITTs Open to All Suppliers" link (these are the ITTs open to any registered supplier).
- Click on the relevant ITT to access the content.
- Click the "Express Interest" button in the "Actions" box on the left-hand side of the page.
- This will move the ITT into your "My ITTs" page (this is a secure area reserved for your projects only).
- Click on the ITT code. You can now access any attachments by clicking the "Settings and Buyer Attachments" in the "Actions" box.
3. Responding to the invitation to tender:
- You can now choose to "Reply" or "Reject" (please give a reason if rejecting).
- You can now use the "Messages" function to communicate with the buyer and seek any clarification.
- Note the deadline for completion, then follow the onscreen instructions to complete the ITT.
- There may be a mixture of online and offline actions for you to perform (there is detailed online help available).
If you require any further assistance use the online help. Alternatively, the Bravo Solution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:
- E-mail: help@bravosolution.co.uk
- Phone: +44 8003684850
Tenders may be submitted electronically
Yes
Languages that may be used for submission
- Welsh
- English
Award decision date (estimated)
1 March 2026
Recurring procurement
Publication date of next tender notice (estimated): 5 December 2029
Award criteria
Lot 1. Static Guarding, Mobile Patrol, Key Holding & Alarm Response
| Name | Description | Type | Weighting |
|---|---|---|---|
| Price Evaluation | Pricing Submission |
Price | 60.00% |
| Quality Evaluation | Multiple Method Statement Questions |
Quality | 40.00% |
Lot 2. Swansea Events Security Services
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality Evaluation | Method Statement Questions |
Quality | 65.00% |
| Price Evaluation | Pricing Submission |
Price | 35.00% |
Lot 3. Temporary Supported Accommodation Security Services
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality Evaluation | Method Statements |
Quality | 100.00% |
Other information
Payment terms
See Tender Documents
Description of risks to contract performance
See Tender Documents
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
Not deemed necessary due to familiarity with the market
Contracting authority
City & County of Swansea
- Public Procurement Organisation Number: PYYD-8699-BJGD
Civic Centre
Swansea
SA1 3SN
United Kingdom
Contact name: Nerys Williams
Email: procurement@swansea.gov.uk
Website: http://www.swansea.gov.uk/dobusiness
Region: UKL18 - Swansea
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales