Section one: Contracting authority
one.1) Name and addresses
Cassiltoun Housing Association Ltd
59 Machrie Road
Glasgow
G45 0AZ
Telephone
+44 1416342673
Country
United Kingdom
NUTS code
UKM82 - Glasgow City
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA15182
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
http://www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
http://www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Cassiltoun HA Staircleaning Term Contract 2026
Reference number
6421
two.1.2) Main CPV code
- 90910000 - Cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
The provision of a maintenance contract for common stair and close cleaning including: all stairs, landings, close windows, one off or ad-hoc rated services etc. [refer schedule 3] to approximately 154 occupied tenanted or factored closes (which quantity may vary from time to time) within the Employer’s properties (Schedule 1). Provide all necessary cleaning supplies; safe temporary access; and all resultant communication/ quality control including monitoring forms [schedule 7], to closes at Various Addresses, Castlemilk, Glasgow G45.
There are also rated items listed at schedule 2 for pricing one off or ad-hoc services:
Deck scrub to all floors, stairs and landings in an individual close.
Cleaning guano at verandahs.
Deep cleaning composite close flooring.
Cleaning void properties for relet.
Office and office window cleaning.
Bulk removal.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 90911200 - Building-cleaning services
- 90911300 - Window-cleaning services
- 90500000 - Refuse and waste related services
two.2.3) Place of performance
NUTS codes
- UKM82 - Glasgow City
Main site or place of performance
Castlemilk G45
two.2.4) Description of the procurement
The tender documents comprise the SPD document [minimum selection standards] and the Specification of Works [tender & contract document] which includes guidance regarding the Tender Quality Submission [CDP].
Complete and return [upload] tender documents electronically to the PCS postbox facility, which must comprise all of the following for the tender to be valid:
SPD [via SPD Module on PCS]
CDP Tender Quality Submission [word format]
Evidential attachments
Pricing spreadsheet schedules 1&2 [excel format]
Form of Tender and
Schedule 9; Commercially Sensitive Information
The tender evaluation will comprise the SPD, your quality score for your Tender Quality Submission [CDP] and the Contract Sum stated on the Form of Tender.
The submitted SPD will assess the selection criteria as a pass or fail to identify candidates who pass by meeting the specified criteria. Only those candidates who achieve an SPD pass will have their tender quality and cost considered/ evaluated.
The criteria for scoring will be to reach a total percentage score as follows:
Price (tender)- deducting 1% from 100 for every percentage point each tender is in excess of the lowest tender, prior to weighting.
Quality- Tender Quality Submission [CDP] scoring will be maximum 100 marks, submissions ranked in relation to the other candidates based on the Employers’ stated aspirations/ requirements and the information provided by the candidate(s). Tender Quality Submission [CDP] scores will be converted to a percentage, prior to weighting
two.2.5) Award criteria
Quality criterion - Name: CDP quality submission / Weighting: 70
Price - Weighting: 30
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2026
End date
31 March 2027
This contract is subject to renewal
Yes
Description of renewals
The initial contract is from 1st April 2026 to 31st March 2027, with options to extend the contract solely at the Employer’s discretion on an annual basis thereafter to 31st March 2031.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Tenderers must refer to the Instructions to Tenderers & Project Criteria at Specification of Works p5
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Refer to the Specification of Works
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Refer to the Specification of Works
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
6 January 2026
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
6 January 2026
Local time
2:00pm
Place
59 Machrie Road, Glasgow and/ or remotely
Information about authorised persons and opening procedure
Staff and Board members in accordance with Cassiltoun Housing Association tendering procedures
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Candidates must Refer to the Instructions to Tenderers at Specification of Works p5
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=817794.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Refer Specification of Works Schedule 6
(SC Ref:817794)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=817794
six.4) Procedures for review
six.4.1) Review body
Glasgow Sheriff Court
1 Carlton Place
Glasgow
G5 9TW
Telephone
+44 1414298888
Country
United Kingdom