Scope
Description
The British Embassy in Washington is seeking to consolidate FM Hard Services to reduce procurement and contract management related workloads of Estates Team.
The scope of Services covered in this Service Specification comprises:
a) Management Services ("Management Services")
b) Hard FM Services - Staff Residential Properties ("Hard FM Services - Staff Residential Property")
c) Hard FM Services - Embassy Compound ("Hard FM Services - British Embassy Washington"); and
d) Project Related Services ("Project Management and Minor Works")
The steps of the Competitive flexible procedure are the following:
Stage 1: ITT Stage
Stage 2: Site Visit
Stage 3: Invitation to Negotiate Tenders & Negotiation Period
Stage 4: Invitation to Submit Best and Final Offer (BAFO
Stage 5: Award of Final Tender
Please note the forecasted contract value is broken down as follows:
The fixed term of 5 years:
Fixed Costs - £8.07M
Discretionary Costs - £3.88 M
Possible extensions 2 years:
Fixed Costs - £2.43M
Discretionary Costs - £1.17M
Total value (estimated)
- £15,550,000 excluding VAT
- £15,550,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 October 2026 to 30 September 2031
- Possible extension to 30 September 2033
- 7 years
Description of possible extension:
Optional extensions of 1 year + 1 year included in the original tender.
Extensions will be actioned with Supplier and Authority's agreement.
Main procurement category
Services
CPV classifications
- 79993100 - Facilities management services
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
18 December 2025, 11:59pm
Submission type
Tenders
Tender submission deadline
8 January 2026, 11:59pm
Submission address and any special instructions
FCDO Portal (Jaggaer e-Portal)
Tenders may be submitted electronically
No
Languages that may be used for submission
English
Award decision date (estimated)
2 June 2026
Recurring procurement
Publication date of next tender notice (estimated): 1 September 2032
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Technical | 60% |
Quality | 59.99% |
| Commercial | 40% |
Price | 39.99% |
| Qualification | Quality | 0.02% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
Stage 1: ITT Stage
Stage 2: Site Visit
Stage 3: Invitation to Negotiate Tenders & Negotiation Period
Stage 4: Invitation to Submit Best and Final Offer (BAFO
Stage 5: Award of Final Tender
Documents
Documents to be provided after the tender notice
Through the Jaggaer e-Portal (Volume 001-Cover Letter)
Contracting authority
Foreign, Commonwealth and Development Office
- Public Procurement Organisation Number: PXRR-8771-PHVX
King Charles Street
London
SW1A 2AH
United Kingdom
Email: ame.procurement2@fcdo.gov.uk
Website: https://www.gov.uk/government/organisations/foreign-commonwealth-development-office
Region: UKI32 - Westminster
Organisation type: Public authority - central government