Scope
Reference
ERFX1008745
Description
Cardiff Council Hubs and Library Service is seeking expressions of interest from suitably qualified and experienced commercial operators to manage digital and communication channels on a network of digital screens and information kiosks located throughout the network of Hubs and Libraries buildings.
The Council has invested in a network of digital assets to enhance community communication, promote local initiatives and now seeks to create new revenue opportunities through commercial advertising. These assets include but are not limited to:
- Freestanding Self Service RFID kiosk Screens
- Digital screens within Council facilities and public spaces.
- Printed till receipts issued through RFID Kiosks
Scope of Services
The successful operator will be expected to provide end-to-end management of the Council's advertising channels, which may include:
Digital Screens and Kiosks:
- Sales, scheduling, and management of advertising inventory;
- Content curation in accordance with Council policies;
Site 1: Cardiff Central Library Hub (annual footfall 495,475)
7 x 32 inch digital plinth screens
3 x RFID 22 inch Kiosk Screens
Till receipts are used in each Kiosk
Site 2: Butetown Hub (annual footfall 20,800)
1 x 32 inch digital plinth screens
1 x RFID 22 inch Kiosk Screens
Till receipts are used in each Kiosk
Site 3: Canton Hub (annual footfall 78,800)
1 x 32 inch digital plinth screens
1 x RFID 22 inch Kiosk Screens
Till receipts are used in each Kiosk
Site 4: Cathays Branch and Heritage Library (annual footfall 38,200)
1 x 32 inch digital plinth screens
1 x RFID 22 inch Kiosk Screens
Till receipts are used in each Kiosk
Site 5: Ely Hub (annual footfall 172,200)
1 x 32 inch digital plinth screens
1 x RFID 22 inch Kiosk Screens
Till receipts are used in each Kiosk
Site 6: Fairwater Hub (annual footfall 64,750)
1 x 32 inch digital plinth screens
1 x RFID 22 inch Kiosk Screens
Till receipts are used in each Kiosk
Site 7: Grangetown Hub (annual footfall 118,000)
1 x 32 inch digital plinth screens
1 x RFID 22 inch Kiosk Screens
Till receipts are used in each Kiosk
Site 8: Llandaff North and Gabalfa Hub (annual footfall 168,000)
1 x 32 inch digital plinth screens
1 x RFID 22 inch Kiosk Screens
Till receipts are used in each Kiosk
Site 9: Llanishen Hub (annual footfall 60,000)
1 x 32 inch digital plinth screens
1 x RFID 22 inch Kiosk Screens
Till receipts are used in each Kiosk
Site 10: Llanrumney Hub (annual footfall 109,000)
1 x 32 inch digital plinth screens
1 x RFID 22 inch Kiosk Screens
Till receipts are used in each Kiosk
Site 11: Penylan Hub (annual footfall 160,400)
1 x 32 inch digital plinth screens
1 x RFID 22 inch Kiosk Screens
Till receipts are used in each Kiosk
Site 12: Powerhouse Hub (annual footfall 124,000)
1 x 32 inch digital plinth screens
1 x RFID 22 inch Kiosk Screens
Till receipts are used in each Kiosk
Site 13: Radyr Hub (annual footfall 40,000)
1 x 32 inch digital plinth screens
1 x RFID 22 inch Kiosk Screens
Till receipts are used in each Kiosk
Site 14: Rhiwbina Hub (annual footfall 88,000)
1 x 32 inch digital plinth screens
1 x RFID 22 inch Kiosk Screens
Till receipts are used in each Kiosk
Site 15: Rhydypennau Hub (annual footfall 72,000)
1 x 32 inch digital plinth screens
1 x RFID 22 inch Kiosk Screens
Till receipts are used in each Kiosk
Site 16: Rumney Hub (annual footfall 38,000)
1 x 32 inch digital plinth screens
1 x RFID 22 inch Kiosk Screens
Till receipts are used in each Kiosk
Site 17: STAR Hub (annual footfall 110,400)
1 x 32 inch digital plinth screens
1 x RFID 22 inch Kiosk Screens
Till receipts are used in each Kiosk
Site 18: St Mellons Hub (annual footfall 122,000)
1 x 32 inch digital plinth screens
1 x RFID 22 inch Kiosk Screens
Till receipts are used in each Kiosk
Site 19: Whitchurch Hub (annual footfall 65,000)
1 x 32 inch digital plinth screens
1 x RFID 22 inch Kiosk Screens
Till receipts are used in each Kiosk
Total value (estimated)
- £100,000 excluding VAT
- £120,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 28 February 2026 to 27 February 2027
- 1 year
Main procurement category
Services
CPV classifications
- 79341000 - Advertising services
Contract locations
- UKL22 - Cardiff and Vale of Glamorgan
Engagement
Engagement deadline
9 January 2026
Engagement process description
At this stage, Cardiff Council are looking to establish market interest for the proposed.
Please provide:
- Name of organisation and brief description of background and experience.
- Proposed digital structure and market opportunities.
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Publication date of tender notice (estimated)
23 January 2026
Procedure
Special regime
Concession
Contracting authority
Cardiff Council
- Public Procurement Organisation Number: PVHP-5769-YHRQ
County Hall
Cardiff
CF10 4UW
United Kingdom
Contact name: Jordan Evans
Email: Corporateandtransport@cardiff.gov.uk
Website: http://www.cardiff.gov.uk
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales