Section one: Contracting authority
one.1) Name and addresses
The North Yorkshire Council
County Hall, Racecourse Lane,
Northallerton
DL7 8AD
Contact
Procurement Team
Telephone
+44 1609533450
Country
United Kingdom
Region code
UKE22 - North Yorkshire CC
National registration number
8867655
Internet address(es)
Main address
Buyer's address
https://yortender.eu-supply.com/ctm/Company/CompanyInformation/Index/104117
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Medical Support for Scarborough Open Air Theatre, Scarborough Spa, Whitby Pavilion and Other Events (102-NYC-CD)
Reference number
102056
two.1.2) Main CPV code
- 85100000 - Health services
two.1.3) Type of contract
Services
two.1.4) Short description
North Yorkshire Council is looking to establish a framework agreement with a provider for medical cover during events at Scarborough Open Air Theatre, Scarborough Spa, Whitby Pavilion and other events.
The framework will be for a duration of 4 years starting on 1st April 2026.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £550,000
two.2) Description
two.2.2) Additional CPV code(s)
- 79952000 - Event services
- 85142000 - Paramedical services
two.2.3) Place of performance
NUTS codes
- UKE22 - North Yorkshire CC
two.2.4) Description of the procurement
North Yorkshire Council hosts a variety of events throughout the year at a number of venues. Delivery of this service will primarily be in Scarborough and Whitby but could be required across other areas of the county on an ad hoc basis.
The aim for this service is to ensure that there is an appropriate level of medical, first aid and ambulance provision at an event to keep attendees safe and minimise the impact on local NHS services.
The provider will be required to:
• Undertake a medical, ambulance and first aid assessment.
• Produce a medical staffing plan prior to each event to ensure that staff are deployed appropriately
• Provide medical provision for the full duration of each event, including build up and derig.
This notice sets out the intention to conclude a competitive process and award a framework agreement to a single supplier for provision of Event Medical Services. The framework will be in place for a duration of 4 years from 1st April 2026 to 31st March 2030 and will be used by North Yorkshire Council only. The maximum framework value will be £550,000.
two.2.5) Award criteria
Quality criterion - Name: Quality and Innovation / Weighting: 33
Quality criterion - Name: Integration, Collaboration and Service Sustainability / Weighting: 5
Quality criterion - Name: Improving Access, Reducing Health Inequalities and Facilitating Choice / Weighting: 27
Quality criterion - Name: Social Value / Weighting: 5
Price - Weighting: 30
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
This procurement is a Competitive Process to establish a single-supplier framework.
This is a Provider Selection Regime (PSR) Contract Notice. The awarding of this contract is subject to the Health Care Services (Provider Selection Regime) Regulations 2023. For the avoidance of doubt, the provisions of the Public Contracts Regulations 2015/Procurement Act 2023 do not apply to this award.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2025/S 000-052425
Section five. Award of contract
Contract No
1
Title
Provision of Medical Support for Scarborough Open Air Theatre, Scarborough Spa, Whitby Pavilion and Other Events
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 December 2025
five.2.2) Information about tenders
Number of tenders received: 12
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
CIPHER Medical Consultancy Limited
5 Limeoak Way, Portrack Lane
Stockton-on-Tees
TS18 2LS
Country
United Kingdom
NUTS code
- UKC - North East (England)
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £550,000
Section six. Complementary information
six.3) Additional information
This is a Provider Selection Regime (PSR) intention to award notice. The awarding of this framework agreement is subject to the Health Care Services (Provider Selection Regime) Regulations 2023. For the avoidance of doubt, the provisions of the Procurement Act 2023 do not apply to this award. The standstill period begins on the day after the publication of this notice. Representations by providers must be made to the relevant authority by Monday 15th December 2025. This framework agreement has not yet been formally concluded; this notice serves as an intention to establish the framework agreement under the PSR.
The key criteria were considered within the award criteria which were laid out in the tender documents, the key criteria formed the basis for the evaluation questions that were asked.
Any written representations should be sent to Louisa Cordon (louisa.cordon@northyorks.gov.uk).
The award decision makers for this process were North Yorkshire Council's Procurement Assurance Board, Assistant Director - Culture and Leisure and Assistant Director - Resources.
No conflicts of interest were identified for any of the individuals involved in this procurement process.
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
The Strand
London
Country
United Kingdom