Scope
Reference
IA3805
Description
Procurement of oral health packs, known locally as "Smile Packs" they will include a toothbrush, toothpaste and smile pack leaflet.
The Authority requires a pack to be made for adults and a pack to be made for juniors (age 6-12 years). The supplier must be able to print the smile pack leaflets and smile cards. An example of the artwork to be printed will be provided and final artwork will be agreed with the Authority following award.
Delivery will be required to initially deliver half of the total order in 2025-26, for up to 8 delivery locations in Staffordshire. The Council will then call off, as and when required the remaining number of packs.
Funding has only been confirmed for Year 1, should further funding be confirmed for Years 2 & 3 then the Authority will confirm this no later than 1st November of the preceding year.
The contract value for year 1 will be £32,000 excluding VAT. This will be split equally between the adult & junior packs
Total value (estimated)
- £150,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 February 2026 to 31 January 2027
- Possible extension to 31 January 2029
- 3 years
Description of possible extension:
Possible extensions available 1st February 2027 to 31st January 2028 and 1st February 2028 to 31st January 2029.
Main procurement category
Goods
CPV classifications
- 33141800 - Dental consumables
- 33711710 - Toothbrushes
- 33711720 - Toothpaste
Contract locations
- UKG24 - Staffordshire CC
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
15 December 2025, 12:00pm
Tender submission deadline
22 December 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Award criteria
Price will be split equally between the price per pack (ex VAT) for adult and junior smile packs. The tender with the lowest Adult price per pack (ex VAT) will receive the maximum score of 50 percent (50%). Each subsequent tender will be scored in proportion to the lowest Adult price per pack (ex VAT), with the score being rounded to one (1) decimal place.
The tender with the lowest Junior price per pack (ex VAT) will receive the maximum score of 50 percent (50%). Each subsequent tender will be scored in proportion to the lowest Junior price per pack (ex VAT), with the score being rounded to one (1) decimal place.
The percentage awarded for the Adult and Junior packs will be combined to provide a total score out of 100%.
Procedure
Procedure type
Below threshold - open competition
Contracting authority
Staffordshire County Council
- Public Procurement Organisation Number: PZDG-2995-QQMD
1 Staffordshire Place, Tipping Street,
Stafford
ST16 2DH
United Kingdom
Region: UKG24 - Staffordshire CC
Organisation type: Public authority - sub-central government