Section one: Contracting authority
one.1) Name and addresses
Dartmoor Multi Academy Trust (Secondary Acct: PHP Law)
Wardhayes Simmons Way
Okehampton, Devon
EX20 1PY
Contact
Sharon L Perkins
Telephone
+44 0000000
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA43287
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Dartmoor Multi Academy Trust - Provision of Catering Equipment Servicing & Repairs
two.1.2) Main CPV code
- 50883000 - Repair and maintenance services of catering equipment
two.1.3) Type of contract
Services
two.1.4) Short description
This contract is for the management and provision of catering equipment servicing to all school sites included in this tender. It is for the
provision of servicing for catering equipment within school kitchens and also any other catering equipment that may be held onsite. The
service will ensure the safe and efficient operation of all catering equipment whilst complying with industry standards and providing timely
responses to both scheduled and emergency servicing.
As a result of this tender process, the Trust intends to appoint a Contractor to provide a high-quality service that is flexible and will deliver
compliance and value for money for the Trust.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £300,000
two.2) Description
two.2.2) Additional CPV code(s)
- 50883000 - Repair and maintenance services of catering equipment
- 39310000 - Catering equipment
two.2.3) Place of performance
NUTS codes
- UKK4 - Devon
Main site or place of performance
School sites for
Dartmoor Multi Academy Trust
Wardhayes,
Simmons Way,
Okehampton,
Devon,
EX20 1PY
two.2.4) Description of the procurement
The Trust is seeking a Contractor that will deliver the provision of Planned Preventative Maintenance and Servicing of Catering Equipment
for this contract to provide a high-quality service, whilst delivering value for money for the school, parents and pupils using the Services.
The Contract also includes any other catering equipment outside of this that maybe held on site.
The scope of works will include, but not be limited to the following:
a. Servicing of all catering equipment.
b. Breakdown repairs.
c. Replacement of faulty parts.
d. Safety inspections and tests.
e. Compliance with relevant regulations and standards.
f. Emergency call-out services.
g. Provision of a detailed service report after each visit.
This contract includes additional works e.g.
a. Ad-hoc works
b. Remedial Works
c. Emergency works
However, the Trust reserve the right to award these works outside the tender, so such works are not guaranteed.
With a view to achieving a smooth and effective service for pupils and staff, the Successful Contractor shall ensure that they:
a. Have the technical and relevant experience to deliver the catering equipment servicing provision to the Trust, whilst demonstrating value
for money.
b. Appoint a competent person to take managerial control.
c. Establish effective management and operational level communication systems at all levels regarding the service with the Trust.
d. Develop a robust scheme and system of checks for managing, servicing and maintaining catering equipment, ensuring works are carried
out for all sites by a competent person.
e. Demonstrate the ability to deliver the services required in a flexible manner, as to cause minimum disruption to pupils, staff and the
day-to-day operations of the school.
f. Maintain a safe environment on school premises concerning the servicing of catering equipment and be responsible for all legal, and
health and safety requirements in delivering the services.
g. Adhere to all legal and statutory regulations and guidance to ensure compliance and ensure the delivery of services is at the desired level
to meet requirements.
h. Actively manage the resulting contract including contract review meetings, overall performance of the contract, and management of Key
Performance Indicator (KPI) and Service Level Agreement (SLA).
The contract is for a period of five (3) years with the possible extension of two (2) further years, in 12-month intervals (3+1+1).
Sites included are as follows:
Bridgerule Primary School
Chagford Primary School
Exbourne Primary School
Highampton Primary School
Holsworthy Community College
Lydford Primary School
Milton Abbot Primary School
Northlew & Ashbury Primary School
North Tawton Primary School
Okehampton College
Okehampton College – Wardhayes Campus
Okehampton Primary
South Tawton Primary School
St James Primary
Tavistock College
The Promise School
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30%
Price - Weighting: 70%
two.2.11) Information about options
Options: Yes
Description of options
the ability to add schools who join the Trust
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2025/S 000-001301
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 September 2025
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Bartlett Ltd
43-45 Marsh Green Road West
Exeter
EX2 8PT
Telephone
+44 1392203000
Country
United Kingdom
NUTS code
- UKK4 - Devon
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £300,000
Total value of the contract/lot: £300,000
Section six. Complementary information
six.3) Additional information
(MT Ref:235722)
six.4) Procedures for review
six.4.1) Review body
Public Procurement Review Service
Cabinet Office
London
publicprocurementreview@cabinetoffice.gov.uk
Telephone
+44 3450103503
Country
United Kingdom
Internet address
https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit
six.4.2) Body responsible for mediation procedures
Dartmoor Multi Academy Trust
Wardhayes Simmons Way
Okehampton, Devon
EX20 1PY
Telephone
+44 1409259613
Country
United Kingdom
Internet address
six.4.4) Service from which information about the review procedure may be obtained
Dartmoor Multi Academy Trust
Wardhayes Simmons Way
Okehampton, Devon
EX20 1PY
Telephone
+44 1409259613
Country
United Kingdom