Section one: Contracting authority
one.1) Name and addresses
Dartmoor Multi Academy Trust (Secondary Acct: PHP Law)
Wardhayes Simmons Way
Okehampton, Devon
EX20 1PY
Contact
Josie Medforth
Telephone
+44 7857426127
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA43287
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
DARTMOOR MULTI ACADEMY TRUST - PROVISION OF OUTSOURCED CLEANING SERVICES
two.1.2) Main CPV code
- 90910000 - Cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
The contract will be for the provision of outsourced cleaning services to the Trust, including daily cleaning and out of term deep cleaning,
for spaces including, but not limited to, teaching, office, circulation, and rest room spaces. The Provider shall establish effective
management and operational level communication systems at all levels regarding the cleaning service. In addition, the Provider will also be
responsible for all legal, and health and safety requirements in delivering the services.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £10,500,000
two.2) Description
two.2.1) Title
Lot 3 - All Schools
Lot No
3
two.2.2) Additional CPV code(s)
- 90910000 - Cleaning services
two.2.3) Place of performance
NUTS codes
- UKK4 - Devon
Main site or place of performance
Dartmoor Academy Trust
All School Sites
EX20 1PY
two.2.4) Description of the procurement
The contract will be for the provision of outsourced cleaning services to the Trust.
The Tenderer shall establish effective management and operational level communication systems at all levels regarding the cleaning
service. In addition, the Provider will also be responsible for all legal, and health and safety requirements in delivering the services.
A daily cleaning service is required in each school in accordance with an output cleaning specification focusing on the desired results or
outcomes of the cleaning process rather than the Trust detailing the exact methods to achieve those results.
As the expert in the field, the Contractor is required to determine the best way to meet the performance standards set by the Trust.
The Trust require the Contractor to work flexibly with the individual school’s calendar, to enable events and lettings to be operated in
collaboration with the cleaning schedule.
Sites included in Lot 3 - All Schools are as follows:
Black Torrington Church of England Primary School
Boasley Cross Community Primary School
Bradford Primary School
Bridestowe Primary School
Bridgerule Church of England Primary School
Chagford Church of England Primary School
Exbourne Church of England Primary School
Highampton Community Primary School
Lydford Primary School
Milton Abbot Primary School
North Tawton Community Primary School and Nursery
Northlew and Ashbury Parochial Church of England Primary School
Okehampton Primary School and Foundation Unit
South Tawton Primary School
St James Church of England Primary and Nursery School
Tavistock College
Okehampton College
Holsworthy Community College
The Promise School
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 1 - Primary Schools
Lot No
1
two.2.2) Additional CPV code(s)
- 90910000 - Cleaning services
two.2.3) Place of performance
NUTS codes
- UKK4 - Devon
Main site or place of performance
Dartmoor Academy Trust
Primary School Sites
two.2.4) Description of the procurement
The contract will be for the provision of outsourced cleaning services to the Trust.
The Tenderer shall establish effective management and operational level communication systems at all levels regarding the cleaning
service. In addition, the Provider will also be responsible for all legal, and health and safety requirements in delivering the services.
A daily cleaning service is required in each school in accordance with an output cleaning specification focusing on the desired results or
outcomes of the cleaning process rather than the Trust detailing the exact methods to achieve those results.
As the expert in the field, the Contractor is required to determine the best way to meet the performance standards set by the Trust.
The Trust require the Contractor to work flexibly with the individual school’s calendar, to enable events and lettings to be operated in
collaboration with the cleaning schedule.
Lot 1 - Primary Schools is as follows:
Black Torrington Church of England Primary School
Boasley Cross Community Primary School
Bradford Primary School
Bridestowe Primary School
Bridgerule Church of England Primary School
Chagford Church of England Primary School
Exbourne Church of England Primary School
Highampton Community Primary School
Lydford Primary School
Milton Abbot Primary School
North Tawton Community Primary School and Nursery
Northlew and Ashbury Parochial Church of England Primary School
Okehampton Primary School and Foundation Unit
South Tawton Primary School
St James Church of England Primary and Nursery School
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.11) Information about options
Options: Yes
Description of options
ability to add schools to the contract who join the contract
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2 - Secondary Schools
Lot No
2
two.2.2) Additional CPV code(s)
- 90910000 - Cleaning services
two.2.3) Place of performance
NUTS codes
- UKK4 - Devon
Main site or place of performance
Dartmoor Academy Trust
Secondary School Sites
two.2.4) Description of the procurement
The contract will be for the provision of outsourced cleaning services to the Trust.
The Tenderer shall establish effective management and operational level communication systems at all levels regarding the cleaning
service. In addition, the Provider will also be responsible for all legal, and health and safety requirements in delivering the services.
A daily cleaning service is required in each school in accordance with an output cleaning specification focusing on the desired results or
outcomes of the cleaning process rather than the Trust detailing the exact methods to achieve those results.
As the expert in the field, the Contractor is required to determine the best way to meet the performance standards set by the Trust.
The Trust require the Contractor to work flexibly with the individual school’s calendar, to enable events and lettings to be operated in
collaboration with the cleaning schedule.
Sites included in Lot 2 - Secondary Schools is as follows:
Tavistock College
Okehampton College
Holsworthy Community College
The Promise School
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.11) Information about options
Options: Yes
Description of options
the ability to add schools to the contract who join the Trust
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2025/S 000-004277
Section five. Award of contract
Lot No
2
Title
Lot 2 - Secondary Schools
A contract/lot is awarded: No
five.1) Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section five. Award of contract
Lot No
1
Title
Lot 1 - Primary Schools
A contract/lot is awarded: No
five.1) Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section five. Award of contract
Lot No
3
Title
Lot 3 - All Schools
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
7 August 2025
five.2.2) Information about tenders
Number of tenders received: 8
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 8
Number of tenders received by electronic means: 8
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Direct Cleaning Services
Direct Cleaning Services Unit 2 23, Leafield Way
Corsham
SN13 9RS
Telephone
+44 1225812496
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £10,500,000
Section six. Complementary information
six.3) Additional information
(MT Ref:235223)
six.4) Procedures for review
six.4.1) Review body
Public Procurement Review Service
Cabinet Office
London
publicprocurementreview@cabinetoffice.gov.uk
Telephone
+44 3450103503
Country
United Kingdom
Internet address
https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit
six.4.2) Body responsible for mediation procedures
Dartmoor Multi Academy Trust
Wardhayes Simmons Way
Okehampton, Devon
EX20 1PY
Telephone
+44 1409259613
Country
United Kingdom
Internet address
six.4.4) Service from which information about the review procedure may be obtained
Dartmoor Multi Academy Trust
Wardhayes Simmons Way
Okehampton, Devon
EX20 1PY
Telephone
+44 1409259613
Country
United Kingdom