Scope
Reference
BGPREF0036
Description
Bernicia are looking for a new web based purchase order system that can interface with our financial software (SUN).
Total value (estimated)
- £350,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 May 2026 to 30 April 2029
- Possible extension to 30 April 2032
- 6 years
Description of possible extension:
Contract can be extended for a further period of 36 months.
Main procurement category
Services
CPV classifications
- 72212442 - Financial systems software development services
Contract locations
- UKC - North East (England)
Submission
Enquiry deadline
12 January 2026, 12:00pm
Tender submission deadline
19 January 2026, 12:00pm
Submission address and any special instructions
All submissions must be sent via the e-procurement portal at www.in-tendhost.co.uk/Bernicia
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
31 March 2026
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Project Value | Total value of project including software, implementation, training |
Price | 60% |
| Technical Ability | Technical ability to carry out the project |
Quality | 30% |
| Social Value | Commitment to social value projects |
Quality | 10% |
Other information
Payment terms
All valid invoices will be paid with 30 days of receipt
Description of risks to contract performance
This contract will be offered under a time constraint as our current system is no longer supported from 31st October 2026 so any proposed solution must be able to be implemented and rolled out prior to this date.
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
http://www.in-tendhost.co.uk/Bernicia
In-Tend e-procurement portal
Contracting authority
Bernicia Group
- Mutuals Public Register: 7711
Oakwood Way, Ashwood Business Park
Ashington
NE63 XF
United Kingdom
Contact name: Kerry Hunter
Telephone: 03448003800
Email: procurement@bernicia.com
Website: http://www.bernicia.com
Region: UKC22 - Tyneside
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)