Scope
Description
Renewal of the Office 365 Subscription Agreement with Microsoft, which provide access to our Office Suite, Teams Telephony, SharePoint, Intranet and several other security & compliance features.
Contract 1. Microsoft Office 365 licences
Suppliers
Supplier not yet selected
Contract value
- £951,000 excluding VAT
- £1,141,200 including VAT
Above the relevant threshold
Earliest date the contract will be signed
12 December 2025
Contract dates (estimated)
- 1 January 2026 to 31 December 2028
- 3 years
Main procurement category
Goods
CPV classifications
- 48000000 - Software package and information systems
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Direct award
Direct award justification
- Single supplier - technical reasons
- Additional or repeat goods, services or works - extension or partial replacement
Microsoft is the sole provider of Office 365 services, including Teams Telephony, SharePoint, and associated security and compliance features. These services are proprietary and cannot be supplied or maintained by any other vendor. Alternative solutions would not meet our operational and interoperability requirements without disproportionate cost and disruption.
Contracting authority
Science Museum Group
- Public Procurement Organisation Number: PDTR-3338-MNPG
The Science Museum
London
SW7 2DD
United Kingdom
Region: UKI33 - Kensington & Chelsea and Hammersmith & Fulham
Organisation type: Public authority - central government