Scope
Description
Tunbridge Wells Borough Council is looking to procure a qualified contractor for completing Stock condition surveys on council owned buildings. To be completed utilising in house asset management software (logons and training will be given). Also, preparation of Planned Maintenance report from works highlighted and possible management of program.
Key Dates & Timeline for Procurement
Tender release: 28/11/2025
Deadline for clarifications: 12:00pm 19/12/2025
Deadline for submission of completed tenders: 12:00pm 05/01/2025
Evaluation: w/c 05/01/2025
Appointment of contractor: w/c 12/01/2025
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.kentbusinessportal.org.uk/tenders/UK-UK-Tunbridge-Wells:-Building-services./8ZJJQWJP5J
To respond to this opportunity, please click here:
Total value (estimated)
- £0 excluding VAT
- £0 including VAT
Above the relevant threshold
Contract dates (estimated)
- 26 January 2026 to 25 January 2027
- Possible extension to 25 January 2029
- 3 years
Description of possible extension:
This is a contract to provide surveys for a total period of 3 years (1+1+1), extensions subject to performance and commercial agreement.
Main procurement category
Services
CPV classifications
- 71315000 - Building services
Contract locations
- UKJ46 - West Kent
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
19 December 2025, 12:00pm
Tender submission deadline
5 January 2026, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
12 January 2026
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Criterion 1 | Cost |
Price | 60% |
| Criterion 2 | Quality |
Price | 40% |
Other information
Description of risks to contract performance
Description Of Risk - Local Government Reorganisation
Likelihood of Occurrence (Low, Medium or High) - High
Would this lead to potential modification of contract. If so how? - Potential novation of contract
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Tunbridge Wells Borough Council
- Public Procurement Organisation Number: PLDX-6964-RZQX
Town Hall, Mount Pleasant Road
Tunbridge Wells
TN1 1RS
United Kingdom
Telephone: 01892554425
Region: UKJ46 - West Kent
Organisation type: Public authority - sub-central government