Scope
Reference
CU.1578.AR
Description
The aim of this procurement is to establish a single supplier framework for Marquee and associated equipment hire.
Commercial tool
Establishes a framework
Total value (estimated)
- £600,000 excluding VAT
- £720,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 6 February 2026 to 5 February 2028
- Possible extension to 5 February 2030
- 4 years
Description of possible extension:
Renewal
Main procurement category
Services
CPV classifications
- 79952000 - Event services
Contract locations
- UK - United Kingdom
Framework
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
0%
Framework operation description
The University is using a six-stage process to select the Most Advantageous Tender ("MAT")
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
19 December 2025, 12:00pm
Tender submission deadline
6 January 2026, 5:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
- Welsh
- English
Award decision date (estimated)
26 January 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 50.00% |
| Price | Price | 50.00% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
Time and resource issues
Contracting authority
Cardiff University
- Public Procurement Organisation Number: PHVT-4343-HWYR
Procurement Services
Cardiff
CF24 4HQ
United Kingdom
Email: rogalaa@cardiff.ac.uk
Website: http://www.cardiff.ac.uk/business/why-work-with-us/for-suppliers
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales