Scope
Description
Provision of Private Medical Insurance (PMI) for staff which forms part of our employee benefits obligations to Orbit colleagues who opt in for the benefit.
Contract 1. Private Medical Insurance
Supplier
Contract value
- £780,935.64 including VAT
Above the relevant threshold
Earliest date the contract will be signed
10 December 2025
Contract dates (estimated)
- 11 December 2025 to 10 December 2026
- 1 year
Main procurement category
Services
CPV classifications
- 66512200 - Health insurance services
Contract locations
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Direct award
Direct award justification
Extreme and unavoidable urgency
This contract is to be awarded on the grounds of urgency due to the need to maintain continuity of Private Medical Insurance (PMI) for Orbit colleagues enrolled for PMI as part of their employee benefits. This forms a commitment of Orbit's to its enrolled colleagues.
The existing PMI policy is due to expire imminently, and any lapse in cover could result in a risk to our colleagues welfare.
Orbit engaged the Employee Benefits Collective (EBC) LLP to complete a market exercise specifically for Orbit's Private Medical Cover. EBC engaged a number of insurance providers to invite pricing to provide cover. The responses from those who responded was benchmarked to provide Orbit with a understanding of whether its renewal terms for its existing cover represented value for money.
A direct award is necessary to ensure uninterrupted provision of the expiring insurance cover.
Orbit will re-procure a new contract for the future provision of this insurance cover in 2026, with the new contract to commence when this 1 year contract expires.
Supplier
Aviva Insurance Limited
- Companies House: SC002116
- Public Procurement Organisation Number: PWWW-5899-LHTP
Pitheavlis
Perth
PH2 0NH
United Kingdom
Email: marie-claire.gregory@aviva.com
Website: https://www.aviva.co.uk/business/
Region: UKM77 - Perth & Kinross and Stirling
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Contract 1. Private Medical Insurance
Contracting authority
ORBIT GROUP LIMITED
- Companies House: IP28503R
- Public Procurement Organisation Number: PDDL-8571-LDGT
Garden Court, Harry Weston Road, Binley Business Park, Binley
Coventry
CV3 2SU
United Kingdom
Email: michael.duffy@orbit.org.uk
Website: http://www.orbit.org.uk
Region: UKG33 - Coventry
Organisation type: Public authority - sub-central government