Scope
Description
Maidstone Grammar School:
MGS is not just a school; it is a way of life. We have an excellent reputation for academic success and for providing a broad and varied co-curricular programme in which every Maidstonian has the opportunity to develop leadership skills and give service to the School. The School's ethos, values and belief in academic rigour all combine to produce the all-round student.
Further information regarding the School can be obtained here: https://mgs.kent.sch.uk/
Tender information:
The successful tenderer will be required to provide excellent cleaning services at Maidstone Grammar School, which has 1442 pupils and 143 teaching and support staff.
The contract term being tendered for 3 years, from 01/08/2026 - 31/07/2029. There is an option for a further extension period for up to two additional years to 31/07/2031.
The contract offers an excellent opportunity to review and propose enhancements to the current cleaning services at the schools. This includes both core term time cleaning and periodic deep cleaning throughout the year.
The school is keen to secure a high-quality cleaning service whereby its students are able to enjoy excellence in education, supported by excellently kept facilities.
The school expects both a tightly managed service and high levels of productivity to be delivered by the cleaning staff at all times, and the school expects a management style delivered by the successful contractor that supports, encourages and develops the cleaning staff. Transparent, accurate and timely management information is also expected as is an excellent working relationship with the school.
The school is not obliged to accept the lowest price submitted for this tender, rather the school is keen to secure best value from this contract and to deliver best value to its students. Innovative and creative ideas as to how the cleaning services can be developed and improved, will be welcomed. The school seeks a contractor that is keen to work in partnership and who will deliver to its highest abilities, at all times.
Value of contract:
The annual value of the current contract is £199,760 per annum. This does not include any additional requests for ad hoc or bespoke cleaning outside of the standard contract.
Therefore the value of this contract is £998,800.
The contract shall be a fixed price contract with invoices raised monthly to the school. The tender process will be run under a two stage Competitive Flexible procedure.
Additional requirements and information:
•The school has a minimum requirement for a contractor's employers' liability and public liability insurances of £5 million
•The minimum annual turnover that your company must have achieved to be considered for this opportunity is £900,000
•This is a National Living Wage contract
•There are no incumbent cleaning staff currently within the Local Government Pension Scheme
The cleaning services are currently contracted to Steadfast Cleaning Co Ltd.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Maidstone:-School-cleaning-services./Z466BNJ7XT
To respond to this opportunity, please click here:
Total value (estimated)
- £998,800 excluding VAT
- £1,198,560 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 August 2026 to 31 July 2029
- Possible extension to 31 July 2031
- 5 years
Description of possible extension:
There is an option for a further extension period for up to two additional years to 31/07/2031.
Main procurement category
Services
CPV classifications
- 90919300 - School cleaning services
Contract locations
- UKJ4 - Kent
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
9 January 2026, 12:00pm
Submission type
Tenders
Deadline for requests to participate
9 January 2026, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
15 May 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 65% |
| Price | Price | 35% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
- Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
This procurement will be run under the Competitive Flexible Procedure. This will follow a two stage approach, with stage 1 being the Procurement Specific Questionnaire (PSQ). Here a minimum of 5 candidates (or less, in the event less than 5 meet the minimum criteria) and a maximum of 10 candidates, will progress to stage 2.
Any selection of tenderers will be based solely on the criteria set out for the procurement and a minimum score of 60% must be achieved. Selected tenderers will then be invited to stage 2, the Invitation To Tender (ITT). Here, the evaluation of tender response will be set as 35% price and 65% quality.
Contracting authority
Maidstone Grammar School
- Public Procurement Organisation Number: PNXP-5911-TZGP
Barton Road
Maidstone
ME15 7BT
United Kingdom
Region: UKJ45 - Mid Kent
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
RIVA Partnership Ltd
Summary of their role in this procurement: Procurement Consultancy supporting the Contracting Authority
- Public Procurement Organisation Number: PPWL-9222-MYRJ
Hones Business Park, 1 Waverley Lane
Farnham
GU9 8BB
United Kingdom
Region: UKJ25 - West Surrey