Scope
Reference
2025-WMGC-0603
Description
UKREiiF is the UK's real estate investment and infrastructure forum. It is a three-day real estate event that was established in 2022, defying expectations, attracting thousands of domestic and international developers, investors, councils and built environment thought leaders. Its aim is to connect people, places and businesses to accelerate and unlock sustainable, inclusive and transformational investment.
As the organiser for the West Midlands presence at UKREiiF 2026, West Midlands Growth Company have secured the space to erect a 200sqm pavilion to act as the West Midlands home during the three-day conference.
The purpose of this procurement process is to appoint a supplier or suppliers who can provide the temporary structure (pavilion) including installation and removal in addition to exhibition stand design and build services (including implementing and running AV) prior to and during the West Midlands' attendance at UKREiiF 2026.
This procurement has been split into two lots.
Lot 1 - Temporary Structure Provision & Build
Lot 2 - Design & Fit Out of Interior Space
Suppliers may bid for either one, or both Lots.
Lot 1. Lot 1 - Temporary Structure Provision & Build
Description
During UKREiiF, the West Midlands will require a 200sqm standalone pavilion structure to act as the West Midlands home during the 3-day UKREiiF conference. In addition, there is a requirement for a 5m rain canopy spanning the entire 20m front of the pavilion and 5m rain canopy spanning the 10m depth to one side of the structure.
Lot 2. Lot 2 - Design & Fit Out of Interior Space
Description
During UKREiiF, the West Midlands will have a 200sqm standalone pavilion which will be supplied by the supplier awarded Lot 1 of this procurement.To increase interest in the West Midlands, a large focus will be placed on engaging existing and potential investors and media through an event programme consisting of panel discussions and presentations held inside the pavilion throughout the show. WMGC will curate and organise the events programme.
Contract 1. UKREiiF 2026 West Midlands Pavillion – Temporary Structure Build & Internal Design & Fit Out - Lot 1 Temporary Structure Provision & Build
Lots
Lot 1. Lot 1 - Temporary Structure Provision & Build
Supplier
Contract value
- £29,661 excluding VAT
- £35,593.20 including VAT
Above the relevant threshold
Award decision date
28 November 2025
Date assessment summaries were sent to tenderers
28 November 2025
Standstill period
- End: 10 December 2025
- 8 working days
Earliest date the contract will be signed
11 December 2025
Contract dates (estimated)
- 15 December 2025 to 31 May 2026
- 5 months, 17 days
Main procurement category
Services
CPV classifications
- 39154100 - Exhibition stands
- 45212310 - Construction work for buildings relating to exhibitions
- 79932000 - Interior design services
Contract locations
- UKG3 - West Midlands
Contract 2. UKREiiF 2026 West Midlands Pavillion – Temporary Structure Build & Internal Design & Fit Out - Lot 2 Design & Fit Out of Interior Space
Lots
Lot 2. Lot 2 - Design & Fit Out of Interior Space
Supplier
Contract value
- £129,820 excluding VAT
- £155,784 including VAT
Above the relevant threshold
Award decision date
28 November 2025
Date assessment summaries were sent to tenderers
28 November 2025
Standstill period
- End: 10 December 2025
- 8 working days
Earliest date the contract will be signed
11 December 2025
Contract dates (estimated)
- 15 December 2025 to 31 May 2026
- 5 months, 17 days
Main procurement category
Services
CPV classifications
- 39154100 - Exhibition stands
- 39154000 - Exhibition equipment
- 79932000 - Interior design services
Contract locations
- UKG3 - West Midlands
Information about tenders
Lot 1. Lot 1 - Temporary Structure Provision & Build
- 10 tenders received
- 10 tenders assessed in the final stage:
- 9 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 9 suppliers unsuccessful (details included for contracts over £5 million)
Lot 2. Lot 2 - Design & Fit Out of Interior Space
- 9 tenders received
- 9 tenders assessed in the final stage:
- 9 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 8 suppliers unsuccessful (details included for contracts over £5 million)
Procedure
Procedure type
Open procedure
Suppliers
Coopers Marquees Limited
- Public Procurement Organisation Number: PTXR-4796-HDDM
Willow Farm
Wilberfoss
YO41 5NX
United Kingdom
Email: info@coopersmarquees.co.uk
Region: UKE12 - East Riding of Yorkshire
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. UKREiiF 2026 West Midlands Pavillion - Temporary Structure Build & Internal Design & Fit Out - Lot 1 Temporary Structure Provision & Build
Over and Above Design Ltd
- Public Procurement Organisation Number: PRNT-8686-JVNR
26-27 Upper Pembroke Street
Dublin
D02 X361
Ireland
Email: suppliers@overandabove.ie
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 2. UKREiiF 2026 West Midlands Pavillion - Temporary Structure Build & Internal Design & Fit Out - Lot 2 Design & Fit Out of Interior Space
Contracting authority
WEST MIDLANDS GROWTH COMPANY LIMITED
- Companies House: 01631329
11th Floor The Colmore Building
Birmingham
B4 6AT
United Kingdom
Email: procurement@wmgrowth.com
Region: UKG31 - Birmingham
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)