Scope
Reference
CCL_021
Description
The Collegiate Trust is a family of schools that exists to improve education in Croydon, Crawley and the surrounding areas for children and young people up to the age of 19.
The Trust is tendering their cleaning services in 6 schools in two lots of three schools each with a contract start date of 20th December 2025 and is for an initial three-year term ending on 31st December 2028.
Lot 1 Riddlesdown Collegiate Secondary, Quest Secondary, Quest Primary (T/O £570,000 per annum)
Lot 2 Woodcote Secondary, Courtwood Primary, Kenley Primary (T/O £260,000 per annum)
There is a requirement for termly and annual reviews and a break clause to support both parties should the relationship not prosper. There is an option for a further two years of tenure beyond this date by mutual agreement and the extension is based on qualitative and financial performance.
The current contract with Purgo in 6 schools has ended prematurely and the start date of the new contract is the 20th of December 2025. As a result of the challenging timelines, the Trust is using an accelerated competitive flexible process. In this section we include all of the relevant information you will need to prepare your tender response. Some of the LGPS Pensions and the ability to achieve admitted body status with Croydon Pensions is essential.
The Collegiate Trust is looking for a professional cleaning contractor to deliver an excellent level of service throughout the year on all campuses. A working partnership will be essential to support the Trust's requirement to reduce operating costs moving forward. The projected turnover for the three-year initial term of the contract is expected to be circa £2,490,000 for both lots. Should the Trust not be convinced of this they reserve the right to revert to an 'insourced' solution or post no award for some or all of the schools.
Lot 1. 1
Description
One large secondary, 2 primaries
Lot 2. Lot 2
Description
One secondary and 2 primaries
Contract 1. Collegiate Trust Cleaning Tender
Lots
Lot 1. 1
Lot 2. Lot 2
Suppliers (2)
Contract value
- £3,525,122 excluding VAT
- £4,230,146.40 including VAT
Above the relevant threshold
Award decision date
26 November 2025
Date assessment summaries were sent to tenderers
27 November 2025
Standstill period
- End: 10 December 2025
- 9 working days
Earliest date the contract will be signed
19 December 2025
Contract dates (estimated)
- 20 December 2025 to 19 December 2028
- Possible extension to 18 December 2030
- 4 years, 11 months, 30 days
Description of possible extension:
An additional two years of contract tenure are possible subject to satisfactory performance and client approval
Main procurement category
Services
CPV classifications
- 90919300 - School cleaning services
Information about tenders
Lot 1. 1
- 8 tenders received
- 8 tenders assessed in the final stage:
- 0 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 2 suppliers awarded contracts
- 6 suppliers unsuccessful (details included for contracts over £5 million)
Lot 2. Lot 2
- 8 tenders received
- 8 tenders assessed in the final stage:
- 0 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 2 suppliers awarded contracts
- 6 suppliers unsuccessful (details included for contracts over £5 million)
Submission
Submission type
Tenders
Procedure
Procedure type
Competitive flexible procedure
Special regime
Light touch
Suppliers
Atlas FM Ltd t/a Atlas Education
- Companies House: 06883247
Riding Court House, Riding Court Road, Datchet
Berkshire
SL3 9JT
United Kingdom
Email: info@atlasfm.com
Region: UKJ11 - Berkshire
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Collegiate Trust Cleaning Tender
Birkin Cleaning Services Limited
- Companies House: 01057375
Magnet Road, West Thurrock, Grays
Essex
RM20 4DP
United Kingdom
Email: info@birkingroup.co.uk
Website: https://www.birkingroup.co.uk/
Region: UKH32 - Thurrock
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Collegiate Trust Cleaning Tender
Contracting authority
THE COLLEGIATE TRUST
- Companies House: 08058921
Riddlesdown Collegiate
Purley
CR8 1EX
United Kingdom
Contact name: Procurement Team
Telephone: +441892251001
Email: info@cohesionconsulting.co.uk
Website: http://www.tct-academies.org
Region: UKI62 - Croydon
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
Cohesion Consulting Ltd
Summary of their role in this procurement: Procurement and management consultancy for this tender
- Companies House: 13682273
16 Mount Pleasant, Tunbridge Wells
Kent
TN1 1QU
United Kingdom
Contact name: Team Procurement Cohesion
Email: info@cohesionconsulting.co.uk
Website: http://www.cohesionconsulting.co.uk
Region: UKJ46 - West Kent