- Lot 1. Insurance and related services associated with Property, legal liability and other general (non-life) insurable risks as required by Adra (Tai) Cyfyngedig
- Lot 2. Insurance and related services associated with Motor Fleet as required by Adra (Tai) Cyfyngedig
- Lot 3. Insurance and related services associated with Cyber as required by Adra (Tai) Cyfyngedig
- Lot 4. Insurance and related services associated with Terrorism (Pool Re) as required by Adra (Tai) Cyfyngedig
- Lot 5. Insurance and related services associated with Terrorism (Non-Pool Re) as required by Adra (Tai) Cyfyngedig
- Lot 6. Insurance and related services associated with Directors' and Officers’ as required by Adra (Tai) Cyfyngedig
- Lot 7. Insurance and related services associated with Professional Indemnity as required by Adra (Tai) Cyfyngedig
- Lot 8. Insurance and related services associated with Crime as required by Adra (Tai) Cyfyngedig
- Lot 9. Insurance and related services associated with Alternative Risk Financing as required by Adra (Tai) Cyfyngedig
Scope
Description
The Contract is for the provision of general insurance and related services, including claims handling, loss control services and general programme maintenance and advice as required by Adra (Tai) Cyfyngedig commencing 12th April 2026.
Total value (estimated)
- £691,002 excluding VAT
- £773,924 including VAT
Above the relevant threshold
Main procurement category
Services
CPV classifications
- 66513000 - Legal insurance and all-risk insurance services
- 66514110 - Motor vehicle insurance services
- 66515200 - Property insurance services
- 66515400 - Weather-related insurance services
- 66515300 - Weather and financial loss insurance services
- 66515410 - Financial loss insurance services
- 66516100 - Motor vehicle liability insurance services
- 66516400 - General liability insurance services
- 66516500 - Professional liability insurance services
- 66517300 - Risk management insurance services
- 66518100 - Insurance brokerage services
Contract locations
- UK - United Kingdom
Lot constraints
Description of how multiple lots may be awarded:
The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Lots 1-9 will be individually evaluated and multiple awards may result. Where the respondee is an insurance Broker, it may choose to place the insurance(s) required within each Lot with different insurers at it's discretion, but full details of the risk carrier(s) will be required.
Not the same for all lots
Contract dates are shown in Lot sections, because they are not the same for all lots.
Lot 1. Insurance and related services associated with Property, legal liability and other general (non-life) insurable risks as required by Adra (Tai) Cyfyngedig
Description
The scope of the Contract includes the provision of insurance cover, brokerage services (where applicable), professional advice, claims management and loss control services for property, legal liabilities and other general insurances as required by Adra (Tai) Cyfyngedig for a period of three years commencing 12.04.2026, with the option to extend by up to a further two years at Adra (Tai) Cyfyngedig's sole discretion. Bids are invited from suitably qualified and experienced insurance brokers and direct insurers.
Lot value (estimated)
- £560,000 excluding VAT
- £627,200 including VAT
Contract dates (estimated)
- 12 April 2026 to 11 April 2029
- Possible extension to 11 February 2031
- 4 years, 10 months
Description of possible extension:
The contract will be for an initial three year period with the option to extend for a further two years at Adra (Tai) Cyfyngedig's sole discretion. Renewal will be sought at the end of the three or five year period.
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Lot 2. Insurance and related services associated with Motor Fleet as required by Adra (Tai) Cyfyngedig
Description
The scope of the Contract includes the provision of insurance cover, brokerage services (where applicable), professional advice, claims management and loss control services for motor fleet insurance as required by Adra (Tai) Cyfyngedig for a period of three years commencing 12.04.2026, with the option to extend by up to a further two years at Adra (Tai) Cyfyngedig's sole discretion. Bids are invited from suitably qualified and experienced insurance brokers and direct insurers.
Lot value (estimated)
- £90,000 excluding VAT
- £100,800 including VAT
Contract dates (estimated)
- 12 April 2026 to 11 April 2029
- Possible extension to 11 April 2031
- 5 years
Description of possible extension:
The contract will be for an initial three year period with the option to extend for a further two years at Adra (Tai) Cyfyngedig's sole discretion. Renewal will be sought at the end of the three or five year period.
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Lot 3. Insurance and related services associated with Cyber as required by Adra (Tai) Cyfyngedig
Description
The scope of the Contract includes the provision of insurance cover, brokerage services (where applicable), professional advice, claims management and loss control services for cyber insurance as required by Adra (Tai) Cyfyngedig for a period of three years commencing 12.04.2026, with the option to extend by up to a further two years at Adra (Tai) Cyfyngedig's sole discretion. Bids are invited from suitably qualified and experienced insurance brokers and direct insurers.
Lot value (estimated)
- £24,000 excluding VAT
- £26,880 including VAT
Contract dates (estimated)
- 12 April 2026 to 11 April 2029
- Possible extension to 11 April 2031
- 5 years
Description of possible extension:
The contract will be for an initial three year period with the option to extend for a further two years at Adra (Tai) Cyfyngedig's sole discretion. Renewal will be sought at the end of the three or five year period.
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Lot 4. Insurance and related services associated with Terrorism (Pool Re) as required by Adra (Tai) Cyfyngedig
Description
The scope of the Contract includes the provision of insurance cover, brokerage services (where applicable), professional advice, claims management and loss control services for Terrorism (Pool Re) insurance as required by Adra (Tai) Cyfyngedig for a period of three years commencing 12.04.2026, with the option to extend by up to a further two years at Adra (Tai) Cyfyngedig's sole discretion. Bids are invited from suitably qualified and experienced insurance brokers and direct insurers.
Lot value (estimated)
- £3,000 excluding VAT
- £3,360 including VAT
Contract dates (estimated)
- 12 April 2026 to 11 April 2029
- Possible extension to 11 April 2031
- 5 years
Description of possible extension:
The contract will be for an initial three year period with the option to extend for a further two years at Adra (Tai) Cyfyngedig's sole discretion. Renewal will be sought at the end of the three or five year period.
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Lot 5. Insurance and related services associated with Terrorism (Non-Pool Re) as required by Adra (Tai) Cyfyngedig
Description
The scope of the Contract includes the provision of insurance cover, brokerage services (where applicable), professional advice, claims management and loss control services for Terrorism (Non-Pool Re) insurance as required by Adra (Tai) Cyfyngedig for a period of three years commencing 12.04.2026, with the option to extend by up to a further two years at Adra (Tai) Cyfyngedig's sole discretion. Bids are invited from suitably qualified and experienced insurance brokers and direct insurers.
Lot value (estimated)
- £1 excluding VAT
- £2 including VAT
Contract dates (estimated)
- 12 April 2026 to 11 April 2029
- Possible extension to 11 April 2031
- 5 years
Description of possible extension:
The contract will be for an initial three year period with the option to extend for a further two years at Adra (Tai) Cyfyngedig's sole discretion. Renewal will be sought at the end of the three or five year period.
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Lot 6. Insurance and related services associated with Directors' and Officers' as required by Adra (Tai) Cyfyngedig
Description
The scope of the Contract includes the provision of insurance cover, brokerage services (where applicable), professional advice, claims management and loss control services for Directors' and Officers' insurance as required by Adra (Tai) Cyfyngedig for a period of three years commencing 12.04.2026, with the option to extend by up to a further two years at Adra (Tai) Cyfyngedig's sole discretion. Bids are invited from suitably qualified and experienced insurance brokers and direct insurers.
Lot value (estimated)
- £6,250 excluding VAT
- £7,000 including VAT
Contract dates (estimated)
- 12 April 2026 to 11 April 2029
- Possible extension to 11 April 2031
- 5 years
Description of possible extension:
The contract will be for an initial three year period with the option to extend for a further two years at Adra (Tai) Cyfyngedig's sole discretion. Renewal will be sought at the end of the three or five year period.
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Lot 7. Insurance and related services associated with Professional Indemnity as required by Adra (Tai) Cyfyngedig
Description
The scope of the Contract includes the provision of insurance cover, brokerage services (where applicable), professional advice, claims management and loss control services for Professional Indemnity insurance as required by Adra (Tai) Cyfyngedig for a period of three years commencing 12.04.2026, with the option to extend by up to a further two years at Adra (Tai) Cyfyngedig's sole discretion. Bids are invited from suitably qualified and experienced insurance brokers and direct insurers.
Lot value (estimated)
- £6,250 excluding VAT
- £7,000 including VAT
Contract dates (estimated)
- 12 April 2026 to 11 April 2029
- Possible extension to 11 April 2031
- 5 years
Description of possible extension:
The contract will be for an initial three year period with the option to extend for a further two years at Adra (Tai) Cyfyngedig's sole discretion. Renewal will be sought at the end of the three or five year period.
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Lot 8. Insurance and related services associated with Crime as required by Adra (Tai) Cyfyngedig
Description
The scope of the Contract includes the provision of insurance cover, brokerage services (where applicable), professional advice, claims management and loss control services for Crime insurance as required by Adra (Tai) Cyfyngedig for a period of three years commencing 12.04.2026, with the option to extend by up to a further two years at Adra (Tai) Cyfyngedig's sole discretion. Bids are invited from suitably qualified and experienced insurance brokers and direct insurers.
Lot value (estimated)
- £1,500 excluding VAT
- £1,680 including VAT
Contract dates (estimated)
- 12 April 2026 to 11 April 2029
- Possible extension to 11 April 2031
- 5 years
Description of possible extension:
The contract will be for an initial three year period with the option to extend for a further two years at Adra (Tai) Cyfyngedig's sole discretion. Renewal will be sought at the end of the three or five year period.
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Lot 9. Insurance and related services associated with Alternative Risk Financing as required by Adra (Tai) Cyfyngedig
Description
The scope of the Contract includes the provision of insurance cover, brokerage services (where applicable), professional advice, claims management and loss control services for Alternative Risk Financing insurance as required by Adra (Tai) Cyfyngedig for a period of three years commencing 12.04.2026, with the option to extend by up to a further two years at Adra (Tai) Cyfyngedig's sole discretion. Bids are invited from suitably qualified and experienced insurance brokers and direct insurers.
Lot value (estimated)
- £1 excluding VAT
- £2 including VAT
Contract dates (estimated)
- 12 April 2026 to 11 April 2029
- Possible extension to 11 April 2031
- 5 years
Description of possible extension:
The contract will be for an initial three year period with the option to extend for a further two years at Adra (Tai) Cyfyngedig's sole discretion. Renewal will be sought at the end of the three or five year period.
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Participation
Legal and financial capacity conditions of participation
Lot 1. Insurance and related services associated with Property, legal liability and other general (non-life) insurable risks as required by Adra (Tai) Cyfyngedig
Information can be found in the PSQ.
Lot 2. Insurance and related services associated with Motor Fleet as required by Adra (Tai) Cyfyngedig
Lot 3. Insurance and related services associated with Cyber as required by Adra (Tai) Cyfyngedig
Lot 4. Insurance and related services associated with Terrorism (Pool Re) as required by Adra (Tai) Cyfyngedig
Lot 5. Insurance and related services associated with Terrorism (Non-Pool Re) as required by Adra (Tai) Cyfyngedig
Lot 6. Insurance and related services associated with Directors' and Officers' as required by Adra (Tai) Cyfyngedig
Lot 7. Insurance and related services associated with Professional Indemnity as required by Adra (Tai) Cyfyngedig
Lot 8. Insurance and related services associated with Crime as required by Adra (Tai) Cyfyngedig
Lot 9. Insurance and related services associated with Alternative Risk Financing as required by Adra (Tai) Cyfyngedig
Information is available in the PSQ.
Technical ability conditions of participation
Lot 1. Insurance and related services associated with Property, legal liability and other general (non-life) insurable risks as required by Adra (Tai) Cyfyngedig
Information can be found in the PSQ.
Lot 2. Insurance and related services associated with Motor Fleet as required by Adra (Tai) Cyfyngedig
Lot 3. Insurance and related services associated with Cyber as required by Adra (Tai) Cyfyngedig
Lot 4. Insurance and related services associated with Terrorism (Pool Re) as required by Adra (Tai) Cyfyngedig
Lot 5. Insurance and related services associated with Terrorism (Non-Pool Re) as required by Adra (Tai) Cyfyngedig
Lot 6. Insurance and related services associated with Directors' and Officers' as required by Adra (Tai) Cyfyngedig
Lot 7. Insurance and related services associated with Professional Indemnity as required by Adra (Tai) Cyfyngedig
Lot 8. Insurance and related services associated with Crime as required by Adra (Tai) Cyfyngedig
Lot 9. Insurance and related services associated with Alternative Risk Financing as required by Adra (Tai) Cyfyngedig
Information is available in the PSQ.
Particular suitability
Lot 1. Insurance and related services associated with Property, legal liability and other general (non-life) insurable risks as required by Adra (Tai) Cyfyngedig
Lot 2. Insurance and related services associated with Motor Fleet as required by Adra (Tai) Cyfyngedig
Lot 3. Insurance and related services associated with Cyber as required by Adra (Tai) Cyfyngedig
Lot 4. Insurance and related services associated with Terrorism (Pool Re) as required by Adra (Tai) Cyfyngedig
Lot 5. Insurance and related services associated with Terrorism (Non-Pool Re) as required by Adra (Tai) Cyfyngedig
Lot 6. Insurance and related services associated with Directors' and Officers' as required by Adra (Tai) Cyfyngedig
Lot 7. Insurance and related services associated with Professional Indemnity as required by Adra (Tai) Cyfyngedig
Lot 8. Insurance and related services associated with Crime as required by Adra (Tai) Cyfyngedig
Lot 9. Insurance and related services associated with Alternative Risk Financing as required by Adra (Tai) Cyfyngedig
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
15 December 2025, 12:00pm
Submission type
Requests to participate
Deadline for requests to participate
22 December 2025, 5:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Suppliers to be invited to tender
Lot 1. Insurance and related services associated with Property, legal liability and other general (non-life) insurable risks as required by Adra (Tai) Cyfyngedig
3 to 7 suppliers
Selection criteria:
Information can be found in the PSQ.
Lot 2. Insurance and related services associated with Motor Fleet as required by Adra (Tai) Cyfyngedig
Lot 3. Insurance and related services associated with Cyber as required by Adra (Tai) Cyfyngedig
Lot 4. Insurance and related services associated with Terrorism (Pool Re) as required by Adra (Tai) Cyfyngedig
Lot 5. Insurance and related services associated with Terrorism (Non-Pool Re) as required by Adra (Tai) Cyfyngedig
Lot 6. Insurance and related services associated with Directors' and Officers' as required by Adra (Tai) Cyfyngedig
Lot 7. Insurance and related services associated with Professional Indemnity as required by Adra (Tai) Cyfyngedig
Lot 8. Insurance and related services associated with Crime as required by Adra (Tai) Cyfyngedig
Lot 9. Insurance and related services associated with Alternative Risk Financing as required by Adra (Tai) Cyfyngedig
3 to 7 suppliers
Selection criteria:
Information is available in the PSQ.
Award decision date (estimated)
30 March 2026
Recurring procurement
Publication date of next tender notice (estimated): 23 December 2025
Award criteria
Lot 1. Insurance and related services associated with Property, legal liability and other general (non-life) insurable risks as required by Adra (Tai) Cyfyngedig
Lot 2. Insurance and related services associated with Motor Fleet as required by Adra (Tai) Cyfyngedig
| Name | Description | Type | Weighting |
|---|---|---|---|
| Price | Information is available in the PSQ. |
Price | 60.00% |
| Quality | Information is available in the PSQ. |
Quality | 40.00% |
Lot 3. Insurance and related services associated with Cyber as required by Adra (Tai) Cyfyngedig
Lot 4. Insurance and related services associated with Terrorism (Pool Re) as required by Adra (Tai) Cyfyngedig
Lot 5. Insurance and related services associated with Terrorism (Non-Pool Re) as required by Adra (Tai) Cyfyngedig
Lot 6. Insurance and related services associated with Directors' and Officers' as required by Adra (Tai) Cyfyngedig
Lot 7. Insurance and related services associated with Professional Indemnity as required by Adra (Tai) Cyfyngedig
Lot 8. Insurance and related services associated with Crime as required by Adra (Tai) Cyfyngedig
Lot 9. Insurance and related services associated with Alternative Risk Financing as required by Adra (Tai) Cyfyngedig
| Name | Description | Type | Weighting |
|---|---|---|---|
| Price | Information is available in the PSQ. |
Price | 50.00% |
| Quality | Information is available in the PSQ. |
Quality | 50.00% |
Other information
Description of risks to contract performance
Information available in the PSQ.
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
The procurement will follow the two-stage Competitive with Negotiation Procedure with a pre-qualifying stage based on completed PSQs and bidders will be selected on the basis of their capability, capacity and experience to perform the contract.
Documents
Associated tender documents
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=353021
PSQ to be completed by bidders.
Contracting authority
Adra (Tai) Cyf
- Public Procurement Organisation Number: PVTZ-9473-LCJW
Tŷ Coch, Llys y Dderwen, Parc Menai
Bangor
LL57 9DS
United Kingdom
Region: UKL12 - Gwynedd
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
Gibbs Laidler Consulting LLP
Summary of their role in this procurement: Management and consultancy of the tender.
- Public Procurement Organisation Number: PGJB-3773-RCMH
The Courtyard, Salters Heath Business Centre, Cold Arbour Road
Sevenoaks
TN13 2BL
United Kingdom
Contact name: Nathan Hoskins
Telephone: +441959562242
Email: Nathan.hoskins@gibbslaidler.co.uk
Website: https://www.gibbslaidler.co.uk/
Region: UKJ46 - West Kent