Scope
Reference
Prj_887, pqq_40
Description
Background and Scope
Lifts across Barbican Estate are end of serviceable life. We are therefore looking to complete a phased refurbishment/replacement of these lifts. We anticipate the total programme of the lift replacements to be phased over c.8 years. This will be split into 2 stages, with this PME covering Lift Consultancy Services for Stage 1, which will be the refurbishment/replacement of the 9No. lifts across the 3No. Tower Blocks (Cromwell Tower, Shakespeare Tower, Lauderdale Tower).
It is anticipated the consultant role will include but not be limited to:
• Carry out site surveys
• Attend and present at resident engagement events (throughout pre-construction and during construction)
• Produce options appraisal on potential refurbishment/replacement options
• Produce technical specification for works
• Lead the project design team on any required statutory consents (such as Building Safety Regulator approval and Listed Building Consent)
• Prepare contractual documentation for tender purposes (assume we would need to prepare with consultant to feed in)
• Prepare pre-construction information pack for issue with tender documents.
• Review tender pack with ourselves and make any amendments as necessary.
• Answer any technical queries from contractors during tender process.
• Undertake tender analysis including price, technical, contractual assessments.
• Attend post tender meetings with contractors.
• Provide technical input in finalising of contract with chosen contractor.
• Lead on Building Safety Regulator Approval including Gateway 2 Submission
• Attend pre-start meeting.
• Hold meetings with contractor during ordering and manufacturing process.
• Review and comment on contractor drawings.
• Overview project through to completion and handover (one visit per fortnight)
• Act as contract administrator for the construction project.
• Witness testing on completion.
• Review and sign off O&Ms.
• Oversight of lift maintenance during warranty period.
Please note that this is not a call for competition.
Total value (estimated)
- £600,000 excluding VAT
- £720,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 11 May 2026 to 31 October 2029
- Possible extension to 31 October 2030
- 4 years, 5 months, 21 days
Main procurement category
Services
CPV classifications
- 79415200 - Design consultancy services
Contract locations
- UKI - London
Engagement
Engagement deadline
17 December 2025
Engagement process description
The PME is being conducted via the electronic tendering system 'City of London Corporation Sourcing & Contracts Portal' (url:www.cityoflondon.ukp.app.jaggaer.com),Prj ref is 887, pqq_40.
To access the PME documentation, please register on the system for free and search 'Barbican Residential Estate - Lift Consultant'.
Organisations should submit their completed PME document via the system by the return deadline of 17/12/25 12:00 to participate.
PME document submissions cannot be uploaded after the return deadline.
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Publication date of tender notice (estimated)
16 February 2026
Contracting authority
The Mayor and Commonalty and Citizens of the City of London
- Public Procurement Organisation Number: PYQD-1693-MYXR
PO Box 270
City of London
EC2P 2EJ
United Kingdom
Contact name: Hirdial Rai
Telephone: 020 7606 3030
Email: hirdial.rai@cityoflondon.gov.uk
Website: https://www.cityoflondon.gov.uk
Region: UKI43 - Haringey and Islington
Organisation type: Public authority - sub-central government