Scope
Reference
ID 6120389
Description
Belfast Regeneration Directorate (BRD), within the Department for Communities (DfC) is
responsible for tackling deprivation and disadvantage in a way which is inclusive and
responsive to community needs and its aim is to create sustainable communities.
DfC currently owns approximately 70 acres of land in Poleglass which was surplus to
requirements following the Poleglass housing development scheme in the 1980s. There
are almost 2,000 houses in Poleglass and the level of private ownership is very low.
Poleglass lies within the Colin Neighbourhood Area of West Belfast and is within 10% of
the most disadvantaged wards in Northern Ireland. The area suffers from a wide range of
socio-economic problems and a lack of community infrastructure which has contributed to
a varied range of anti-social activity involving misuse of DfC land.
To ensure that the Department for Communities (DfC) land at Poleglass is maintained
effectively and to the highest standard and to demonstrate best practice in meeting all Government legislation, health and safety and sustainable practices, DfC currently have a
contract with The Conservation Volunteers (TCV) for the provision of a Grounds
Maintenance Service. This contract will expire on 31 Jan 2026 and the Dept. is seeking to
tender for a new contract from 01 Feb 2026 for a period of 3 years with optional extension
of 1 year. DfC reserves the right to review its operational responsibilities as changes to
the area arise. The Contractor shall be fully consulted on the potential impact to its duties
and responsibilities under the Contract.
The area is approximately 70 acres and is located entirely in the Poleglass area which is
sited in the Belfast City Council area. The specific areas included are: -
Laurel Glen
Stewartstown Glen
Bogstown Glen
Old Colin Woodland
Land adjacent to St. Kieran's Primary School
Land adjacent to Good Shepherd Primary School
Contract 1. DfC - Grounds Maintenance - Poleglass
Supplier
Contract value
- £728,000 excluding VAT
- £873,600 including VAT
Above the relevant threshold
Award decision date
20 November 2025
Date assessment summaries were sent to tenderers
20 November 2025
Standstill period
- End: 5 December 2025
- 8 working days
Earliest date the contract will be signed
5 December 2025
Contract dates (estimated)
- 1 February 2026 to 31 January 2029
- Possible extension to 31 January 2030
- 4 years
Description of possible extension:
Following the initial contract period, there is a potential extension period of 1 year.
Optional extension periods will be subject to review and satisfactory performance
assessment by the Contracting Authority.
Main procurement category
Services
CPV classifications
- 77310000 - Planting and maintenance services of green areas
- 77314000 - Grounds maintenance services
- 77300000 - Horticultural services
- 77312000 - Weed-clearance services
- 77313000 - Parks maintenance services
- 77314100 - Grassing services
- 43325100 - Grounds-maintenance equipment
- 43300000 - Construction machinery and equipment
Contract locations
- UKN - Northern Ireland
Information about tenders
- 1 tender received
- 1 tender assessed in the final stage:
- 0 submitted by small and medium-sized enterprises (SME)
- 1 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 0 suppliers unsuccessful (details included for contracts over £5 million)
Procedure
Procedure type
Open procedure
Supplier
THE CONSERVATION VOLUNTEERS
- Companies House: 00976410
- Public Procurement Organisation Number: PJNC-1219-QBPG
Gresley House
Doncaster
BT3 9ED
United Kingdom
Email: information@tcv.org.uk
Website: http://www.tcv.org.uk
Region: UKN06 - Belfast
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): Yes
Supported employment provider: No
Public service mutual: No
Contract 1. DfC - Grounds Maintenance - Poleglass
Contracting authority
Department for Communities
- Public Procurement Organisation Number: PXMQ-4585-LJVM
Level 8 Causeway Exchange, 1-7 Bedford Street
Belfast
BT2 7EG
United Kingdom
Email: SSD.Admin.CPD@finance-ni.gov.uk
Website: http://www.communities-ni.gov.uk
Region: UKN06 - Belfast
Organisation type: Public authority - central government
Devolved regulations that apply: Northern Ireland
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
CPD - Supplies & Services Division
Summary of their role in this procurement: Construction and Procurement Delivery - Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland.
- Public Procurement Organisation Number: PVWG-8426-YWXV
Clare House, 303 Airport Road West
Belfast
BT3 9ED
United Kingdom
Region: UKN06 - Belfast