Scope
Reference
TD2320
Description
Derby City Council is undertaking this procurement to establish a contract for provision of Family Group Conferencing.
The initial contract period is 1 year. The contract is estimated to commence 1st March 2026 and expire 28th February 2027.
There will be an option to extend the contract for 12 months, subject to satisfactory performance and business needs. Maximum contract period is 2 years.
There is a maximum budget of £90,000 per annum, a total of £90,000.00 over the initial contract term. Should the contract be extended for a further 12 months, the total contract value shall not exceed £180,000.00 over the full contract term inclusive of any extensions.
The service will:
• To facilitate and deliver high quality Family Group Conferences (FGC) in Derby, in accordance with the identified policies, practice standards and aims of the Family Group Conference Service.
• To ensure that the service delivered is effective, of exceptional quality and value for money.
• To ensure that preparation for the FGC reflects any existing formal or statutory plans in place (e.g., Child Protection Plan, Child in Need Plan).
• To fully include the voice of children, young people and their families in decisions relating to the services being provided.
• Ensure that the Family Plan is child focused, does not compromise the safety of children and meets the expectations of the referring agency.
• To improve outcomes for families in Derby City.
Total value (estimated)
- £180,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 March 2026 to 28 February 2027
- Possible extension to 28 February 2028
- 1 year, 11 months, 28 days
Description of possible extension:
There will be an option to extend the contract for 12 months, subject to satisfactory performance and business needs. Maximum contract period is 2 years.
Main procurement category
Services
CPV classifications
- 85000000 - Health and social work services
- 98000000 - Other community, social and personal services
Contract locations
- UKF11 - Derby
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
18 December 2025, 11:30pm
Tender submission deadline
19 December 2025, 10:00am
Submission address and any special instructions
Please note, suppliers wishing to express interest and obtain the documentation, must do so by 11:30PM on 18 December 2025. It is recommended that you express interest and obtain the documentation well before this time to allow sufficient time to prepare and submit a comprehensive response.
The deadline for returns is 10:00am on 19 December 2025.
Documents are available at www.eastmidstenders.org
Please search for TD2320.
Please note: we will only accept expressions of interest through the e-tendering system.
Tenders may be submitted electronically
Yes
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 85% |
| Price | Price | 15% |
Procedure
Procedure type
Below threshold - open competition
Contracting authority
Derby City Council
- Public Procurement Organisation Number: PQVM-1383-ZBXP
The Council House - Corporation Street
Derby
DE1 2FS
United Kingdom
Contact name: Katy Preece
Telephone: 01332 640768
Email: procurement@derby.gov.uk
Website: https://www.derby.gov.uk/
Region: UKF11 - Derby
Organisation type: Public authority - sub-central government