Scope
Reference
DN773627
Description
The Healthy Activities and Food programme (HAF)
has been funded by the Department for Education
to deliver activities and food to vulnerable children
during school holiday periods.
The provision must be used to provide access to
holiday activity programmes as follows:
- At least 4 hours for 4 days a week for 4 weeks the
Summer, and a week in Easter and a week at
Christmas
- Inclusive and accessible provision - Provision
offered to all Benefits related FSM children of
statutory school age in Southend-on-Sea.
The minimum standards for the delivery of highquality provision include healthy food (meeting the
school food standards) enriching activities, physical
activities, nutritional education, and for children to:
• Eat more healthily
• Be more active
• Take part in engaging and enriching activities
• Be safe and not isolated
•Have greater knowledge of health and nutrition
• Be more engaged with school and other services
• Have greater knowledge and awareness of the
holiday club provision
Commercial tool
Establishes an open framework
Contract 1. Holiday, Activities and Food (HAF) Programme
Suppliers (10)
- ACTIVE ACADEMY SOUTHEND LIMITED
- ATF SOUTHEND
- MEGA CAMPS LTD
- MINI CHAMPS LTD
- SILVERBIRCH ANIMAL THERAPY S.A.T CIC
- SOUTHEND ASSOCIATION OF VOLUNTARY SERVICES
- SOUTHEND EAST COMMUNITY ACADEMY TRUST
- SOUTHEND UNITED COMMUNITY FOUNDATION
- SSS ESSEX LTD
- THE FUTURE OF SPORT CIC
Contract value
- £5,040,000 including VAT
Above the relevant threshold
Award decision date
19 November 2025
Date assessment summaries were sent to tenderers
20 November 2025
Earliest date the contract will be signed
28 November 2025
Contract dates (estimated)
- 1 December 2025 to 30 November 2028
- Possible extension to 30 November 2031
- 6 years
Description of possible extension:
There is an option to extend until 30th November 2031, or any part thereof, this is subject to demand continued funding.
Main procurement category
Services
CPV classifications
- 85000000 - Health and social work services
- 98000000 - Other community, social and personal services
Contract locations
- UKH31 - Southend-on-Sea
Information about tenders
- 12 tenders received
- 10 tenders assessed in the final stage:
- 7 submitted by small and medium-sized enterprises (SME)
- 2 submitted by voluntary, community and social enterprises (VCSE)
- 10 suppliers awarded contracts
- 0 suppliers unsuccessful (details included for contracts over £5 million)
Procedure
Procedure type
Open procedure
Special regime
Light touch
Suppliers
ACTIVE ACADEMY SOUTHEND LIMITED
- Companies House: 16316212
- Public Procurement Organisation Number: PHMM-6166-GLLH
Unit 14 Leighcliff Building
Leigh-On-Sea
SS9 1PR
United Kingdom
Email: hello@active-academy.co.uk
Website: http://www.active-academy.co.uk
Region: UKH31 - Southend-on-Sea
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Holiday, Activities and Food (HAF) Programme
ATF SOUTHEND
- Charity Commission (England and Wales): 1183471
- Public Procurement Organisation Number: PLBR-1732-TZVP
Victoria Plaza
Southend on Sea
SS2 5SP
United Kingdom
Email: southendatf@gmail.com
Region: UKH31 - Southend-on-Sea
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Holiday, Activities and Food (HAF) Programme
MEGA CAMPS LTD
- Companies House: 08394559
- Public Procurement Organisation Number: PNYT-7198-JQCP
1 Royal Terrace
Southend-On-Sea
SS1 1EA
United Kingdom
Email: steve@megacamps.net
Website: http://www.megacamps.net
Region: UKH31 - Southend-on-Sea
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Holiday, Activities and Food (HAF) Programme
MINI CHAMPS LTD
- Companies House: 15167522
- Public Procurement Organisation Number: PBHT-6388-WTYM
14 Belgrave Close
Leigh-On-Sea
SS9 5EU
United Kingdom
Email: info@minichamps.club
Region: UKH31 - Southend-on-Sea
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Holiday, Activities and Food (HAF) Programme
SILVERBIRCH ANIMAL THERAPY S.A.T CIC
- Companies House: 14027594
- Public Procurement Organisation Number: PVGY-4999-RQDT
Silverbirch Farm
Leigh-On-Sea
SS9 5DE
United Kingdom
Region: UKH37 - Essex Thames Gateway
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Holiday, Activities and Food (HAF) Programme
SOUTHEND ASSOCIATION OF VOLUNTARY SERVICES
- Companies House: 03351855
- Public Procurement Organisation Number: PBWH-7844-TTLY
29-31 Alexandra St
Southend On Sea
SS1 1BW
United Kingdom
Email: info@savs-southend.co.uk
Website: http://www.savs-southend.org
Region: UKH31 - Southend-on-Sea
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): Yes
Supported employment provider: No
Public service mutual: No
Contract 1. Holiday, Activities and Food (HAF) Programme
SOUTHEND EAST COMMUNITY ACADEMY TRUST
- Companies House: 07825856
- Public Procurement Organisation Number: PTVZ-3778-YCDL
Secat House Delaware Road
Southend-On-Sea
SS3 9NP
United Kingdom
Email: benstickley@secat.co.uk
Website: http://www.secat.co.uk
Region: UKH31 - Southend-on-Sea
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Holiday, Activities and Food (HAF) Programme
SOUTHEND UNITED COMMUNITY FOUNDATION
- Companies House: 05074505
- Public Procurement Organisation Number: PCXQ-2411-ZBMD
Roots Hall Football Ground
Southend On Sea
SS2 6NQ
United Kingdom
Email: info@southendunited-cet.co.uk
Website: https://sufccommunity.co.uk/
Region: UKH31 - Southend-on-Sea
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): Yes
Supported employment provider: No
Public service mutual: No
Contract 1. Holiday, Activities and Food (HAF) Programme
SSS ESSEX LTD
- Companies House: 10090526
- Public Procurement Organisation Number: PYRD-5187-BJQD
39 The Metro Centre
Watford
WD18 9SB
United Kingdom
Email: info@superstarsportessex.org
Region: UKH23 - Hertfordshire
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Holiday, Activities and Food (HAF) Programme
THE FUTURE OF SPORT CIC
- Companies House: 14998380
- Public Procurement Organisation Number: PLCL-3348-YTNQ
125 Richmond Avenue
Southend-On-Sea
SS3 9LF
United Kingdom
Email: thefutureofsport@icloud.com
Website: http://www.thefutureofsport.co.uk
Region: UKH31 - Southend-on-Sea
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Holiday, Activities and Food (HAF) Programme
Contracting authority
Southend-on-Sea City Council
- Public Procurement Organisation Number: PJDT-6566-GZNX
Civic Centre, Victoria Avenue, Southend On Sea, Essex
Southend On Sea
SS2 6FA
United Kingdom
Region: UKH31 - Southend-on-Sea
Organisation type: Public authority - sub-central government