Scope
Reference
HVAC_1125
Description
CCC is tendering for a single HVAC contractor for all sites, in the interest of competition and best value the tender has been split into two Lots as outlined below.
Lot1: Heating and Ventilation
Lot 2: Air Conditioning
Tendering organisations are invited to apply for one or both Lots according to their specific capacity. All Tenders will be scored in accordance with the published evaluation methodology.
Please see tender pack for full details available for download from https://www.in-tendhost.co.uk/educationportal/aspx/Home.
Total value (estimated)
- £3,500,000 excluding VAT
- £4,200,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 March 2026 to 28 February 2029
- Possible extension to 28 February 2031
- 5 years
Description of possible extension:
2 years in annual increments subject to performance and agreement of rates.
Main procurement category
Services
CPV classifications
- 45232141 - Heating works
- 45259000 - Repair and maintenance of plant
- 45259300 - Heating-plant repair and maintenance work
- 45315000 - Electrical installation work of heating and other electrical building-equipment
- 45331000 - Heating, ventilation and air-conditioning installation work
- 50000000 - Repair and maintenance services
- 50500000 - Repair and maintenance services for pumps, valves, taps and metal containers and machinery
- 50510000 - Repair and maintenance services of pumps, valves, taps and metal containers
- 50511000 - Repair and maintenance services of pumps
- 50511200 - Repair and maintenance services of gas pumps
- 50531100 - Repair and maintenance services of boilers
- 50531200 - Gas appliance maintenance services
- 50700000 - Repair and maintenance services of building installations
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
- 50711000 - Repair and maintenance services of electrical building installations
- 50712000 - Repair and maintenance services of mechanical building installations
- 50720000 - Repair and maintenance services of central heating
- 50721000 - Commissioning of heating installations
- 71314310 - Heating engineering services for buildings
- 71321200 - Heating-system design services
- 42113130 - Condenser air-cooling systems
- 42500000 - Cooling and ventilation equipment
- 45331230 - Installation work of cooling equipment
Contract locations
- UKI - London
Lot 1. Lot 1Heating and Ventilation
Description
Please see tender documents for Lot 1 description and full scope of works
Lot value (estimated)
- £1,750,000 excluding VAT
- £2,100,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Lot 2 Air Conditioning
Description
Please see tender documents for Lot 2 description and full scope of works
Lot value (estimated)
- £1,750,000 excluding VAT
- £2,100,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Legal and financial capacity conditions of participation
Lot 1. Lot 1Heating and Ventilation
Lot 2. Lot 2 Air Conditioning
Please see tender pack for full details available for download from https://www.in-tendhost.co.uk/educationportal/aspx/Home.
Technical ability conditions of participation
Lot 1. Lot 1Heating and Ventilation
Lot 2. Lot 2 Air Conditioning
Please see tender pack for full details available for download from https://www.in-tendhost.co.uk/educationportal/aspx/Home.
Particular suitability
Lot 1. Lot 1Heating and Ventilation
Lot 2. Lot 2 Air Conditioning
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
28 November 2025, 12:00pm
Submission type
Tenders
Tender submission deadline
17 December 2025, 12:00pm
Submission address and any special instructions
https://www.in-tendhost.co.uk/educationportal/aspx/Home
Please see the tender guidance for specific instructions on uploading documents and CDP share codes rrequired
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
9 February 2026
Recurring procurement
Publication date of next tender notice (estimated): 1 November 2030
Award criteria
| Name | Description | Type |
|---|---|---|
| Simple description | 60/40 Quality/Price, please see tender documents for a full breakdown of applicable weightings |
Price |
Weighting description
60/40 Quality/Price, please see tender documents for a full breakdown of applicable weightings
Other information
Payment terms
30 days for undisputed invoices
Description of risks to contract performance
Changes to requirements brought about by site and or equipment changes during the course of the contract as a result of sustainability or other College strategy
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
Tender with shortlist to Interviews as detailed within the Guidance documents
Documents
Associated tender documents
https://www.in-tendhost.co.uk/educationportal/aspx/Home
All documents are available for free of charge download from the site above, any difficulty accessing the site should be raised to AGM Procurement in the first instance.
Contracting authority
Capital City College
- Public Procurement Organisation Number: PBXT-5983-JZRH
Victoria Centre, 76 Vincent Square
London
SW1P 2PD
United Kingdom
Region: UKI32 - Westminster
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
AGM Procurement
Summary of their role in this procurement: Managing the tender process
- Companies House: 07431856
6a Little Aston Road
Sutton Coldfield
B74 3UF
United Kingdom
Region: UKG24 - Staffordshire CC