Scope
Reference
PS4635/26
Description
Swansea Bay University Health Board wishes to appoint a provider to service/maintain the air conditioning units and their associated equipment and provide the SBUHB with assurance on F-Gas compliance checks and to ensure that it meets with any Statutory Requirements and to also encompass on review, any future changes in legislation.
Total value (estimated)
- £60,000 excluding VAT
- £72,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 February 2026 to 31 January 2027
- Possible extension to 31 January 2029
- 3 years
Description of possible extension:
12 months optional extension plus12 months optional extension
Main procurement category
Services
CPV classifications
- 50000000 - Repair and maintenance services
Contract locations
- UKL18 - Swansea
Participation
Conditions of participation
Must meet the specification and compliance documents
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
12 December 2025, 12:00pm
Tender submission deadline
17 December 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Service Cost | Planned Servicing cost |
Price | 40.00% |
| Method Statement of delivery of Services / PPM Planners | Quality requirements |
Quality | 10.00% |
| Call Out costs | Call Out costs for remedial activity |
Cost | 8.00% |
| Experience & knowledge of staff completing the service & supporting this contract | Quality Criteria |
Quality | 5.00% |
| Availability & Locality of resources | Quality Criteria |
Quality | 5.00% |
| Health & Safety Procedures | Quality Criteria |
Quality | 5.00% |
| Client References / Previous Experience | Quality Criteria |
Quality | 5.00% |
| Type / Quality / Frequency of Reports provided | Quality Criteria |
Quality | 5.00% |
| Business Continuity Plans | Quality Criteria |
Quality | 5.00% |
| Wellbeing & Future Generation Act 2015 | Quality Criteria |
Quality | 4.00% |
| Foundational Economy | Quality Criteria |
Quality | 3.00% |
| Carbon Footprint | Quality Criteria |
Quality | 3.00% |
| Priority Supplier Programme | Priority Supplier Programme for early payment terms |
Cost | 2.00% |
Procedure
Procedure type
Below threshold - open competition
Contracting authority
Swansea Bay University Health Board
- NHS Organisation Data Service: 7A3
1 Talbot Gateway, Baglan Energy Park, Baglan,
Port Talbot
SA12 7BR
United Kingdom
Contact name: Stuart Graeme Morris
Telephone: +441639509425
Email: graeme.morris@wales.nhs.uk
Website: http://nwssp.nhs.wales/ourservices/procurement-services/
Region: UKL17 - Bridgend and Neath Port Talbot
Organisation type: Public authority - central government
Devolved regulations that apply: Wales
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
NHS Wales Shared Services Partnership
Summary of their role in this procurement: Undertaking the Procurement process
- NHS Organisation Data Service: RQF
Residences Block A, Neath Port Talbot Hospital, Baglan Way Baglan
Port Talbot
SA12 7BX
United Kingdom
Region: UKL17 - Bridgend and Neath Port Talbot