Scope
Reference
P00005141
Description
Portsmouth City Council ('the council') has awarded a contract to a suitably qualified supplier to supply, install, commission, maintain, and support new digital screens and associated software for the incoming vehicle gantries and a large external media screen within the vehicle waiting area at Portsmouth International Port.
The Port sought a supplier who could meet the requirements set out the Scope of Requirements to:
Provide and install the screens and software.
Remove and dispose of the current screens and associated cabling and containment.
Deliver ongoing hardware support and annual maintenance, including management of spare parts across the life of the contract / screen, whichever is the longest will apply.
Deliver ongoing support for the software, which includes a helpdesk.
Provide appropriate training sessionsfor the software users.
The installation and commissioning are to be completed within a timely manner, and by no later than 9th March, due to the current signage being at end of life. The supplier will need to work dynamically to install the screens, as the Port is operational between the hours 05:30 and 00:00.
A one-off contract value of a maximum of £200,000 is available for the supply, installation and commissioning of the solution.
The software and hardware support and maintenance contract has a maximum value of up to £200,000 over the life of the contract.
Contract 1
Supplier
Contract value
- £400,000 including VAT
Above the relevant threshold
Award decision date
20 November 2025
Date assessment summaries were sent to tenderers
20 November 2025
Standstill period
- End: 2 December 2025
- 8 working days
Earliest date the contract will be signed
12 December 2025
Contract dates (estimated)
- 15 December 2025 to 8 March 2031
- Possible extension to 8 March 2036
- 10 years, 2 months, 25 days
Description of possible extension:
The contract term following the initial installation period will be for 5 years with options to extend in implements to be agreed up to a maximum of 10 years.
Main procurement category
Goods
Options
The right to additional purchases while the contract is valid.
The Council reserves the right to purchase additional hardware, associated software and user licences, similar to that provided for in the scope of requirements, over the life of the contract. This will increase the value of the contract accordingly
CPV classifications
- 32320000 - Television and audio-visual equipment
- 48500000 - Communication and multimedia software package
- 50340000 - Repair and maintenance services of audio-visual and optical equipment
- 51310000 - Installation services of radio, television, sound and video equipment
- 72253000 - Helpdesk and support services
- 80533000 - Computer-user familiarisation and training services
Contract locations
- UKJ31 - Portsmouth
Information about tenders
- 8 tenders received
- 2 tenders assessed in the final stage:
- 2 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 1 supplier unsuccessful (details included for contracts over £5 million)
Submission
Submission type
Tenders
Procedure
Procedure type
Competitive flexible procedure
Supplier
ADI UK LIMITED
- Companies House: 03319313
- Public Procurement Organisation Number: PPBL-6779-GYLN
Fourth Floor, Unit 5b The Parklands
Bolton
BL6 4SD
United Kingdom
Email: aaron.jabbary@adi.tv
Website: http://adi.tv
Region: UKD36 - Greater Manchester North West
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1
Contracting authority
Portsmouth City Council
- Public Procurement Organisation Number: PCNL-5714-PRZV
Civic Offices, Guildhall Square
Portsmouth
PO1 2AL
United Kingdom
Region: UKJ31 - Portsmouth
Organisation type: Public authority - sub-central government