Section one: Contracting authority/entity
one.1) Name and addresses
The Police and Crime Commissioner for Humberside
The Lawns, Harland Way
Cottingham
HU165SN
Contact
Laura Waller
laura.waller@humberside.police.uk
Country
United Kingdom
Region code
UKE12 - East Riding of Yorkshire
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Pension Services for Humberside Police employees
Reference number
3160-2025
two.1.2) Main CPV code
- 66520000 - Pension services
two.1.3) Type of contract
Services
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement at the time of conclusion of the contract:
This contract is for the provision of Pension Services for Humberside employees
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
36
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2025/S 000-039317
Section five. Award of contract/concession
Contract No
3160-2025
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
30 June 2025
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
XPS Administration
Reading
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
09428346
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £631,321
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Cabinet Office
London
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 66520000 - Pension services
seven.1.3) Place of performance
NUTS code
- UK - United Kingdom
seven.1.4) Description of the procurement:
This contract is for the provision of Pension services for Humberside Police
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
36
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£702,891
seven.1.7) Name and address of the contractor/concessionaire
XPS Administration
Reading
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
09428346
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
Original contract value was 631321.00
2 x variations now been actioned, as per below, increasing the overall contract value
Dashboard variation 14/10/25 - £32,093 for one off implementation fee and £10,547 for ongoing annual support fees (£28,125)
Remedy variation 13/11/25 - £11,352
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
The first variation arose around the Pensions Dashboard, this was compulsory work XPS have to carry out, the value of this work was unable to be confirmed at point of contract being drawn up.
Variation of the Agreement
2.1. With effect from the date of this Variation Agreement, the Parties agree the following
amendments to the Agreement:
Insertion of the additional charges for Pensions Dashboard outlined in the
presentation titled "Pension Dashboard Readiness" dated February 2025. This
work was not included in the Project Initiation Document or Contract
Documentation as the requirement was unknown. Legislation was passed
under The Pensions Dashboards Regulations 2022.
The total price for the variation is £32,093.00 as a one-off implementation fee
(see breakdown below, exc VAT)
Contract to now include an annual charge of £10,547 for the ongoing dashboard
support fees, commencing from 1st Nov 2025 to 30
th June 2028
The second variation of the Agreement
2.1. With effect from the date of this Variation Agreement, the Parties agree the following
amendments to the Agreement:
Insertion of the additional charges for additional work in respect of the Pension
Remedy. This work is over and above that included in the Project Initiation
Document or Contract Documentation as the requirement has exceeded the
pricing included. The total price for the variation during 25/26 is £11,352 (from
column Y of the Appendix spreadsheet) exc. VAT.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £631,321
Total contract value after the modifications
Value excluding VAT: £702,891