Scope
Description
This project will install a free, inclusive outdoor gym directly onto a shingle beach on Walmer seafront.
The quote must include the supply and installation, (including all groundworks) of all equipment and of an appropriate non-slip safety surface and base design. All products supplied must confirm to BE EN 16630:2015.Our ideal outdoor gym will contain a selection of resistance, cardio, cross training and balance/mobility equipment. A list of preferred equipment is set out within the detailed specification Appendix 2 of the ITQ documents.
Total value (estimated)
- £120,000 excluding VAT
- £144,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 13 April 2026 to 30 June 2026
- 2 months, 18 days
Main procurement category
Works
CPV classifications
- 37400000 - Sports goods and equipment
- 45000000 - Construction work
- 51500000 - Installation services of machinery and equipment
Contract locations
- UKJ - South East (England)
Participation
This procurement is reserved for
UK suppliers
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
18 December 2025, 12:00pm
Tender submission deadline
12 January 2026, 5:00pm
Submission address and any special instructions
Submissions should be clearly marked "Walmer Beach Outdoor Gym & Safety Surface Quote Document - CONFIDENTIAL" and sent by post to:
The Clerk
Walmer Town Council
62 The Strand
Walmer
Kent, CT14 7RQ
Tenders may be submitted electronically
No
Award criteria
The detailed methodology is set out in the ITQ Instruction Document - Section 2.
Offers will be evaluated on the prospective contractor submitting the most economically advantageous quotation, based on quality. The overall assessment ratio is 90% quality, 10% cost.
A panel will evaluate each response to a set of technical questions , each of which will be weighted and each response will be scored out of a maximum of 5 points.
The details of the technical questions and the scoring methodology are set out in the ITQ Instruction Document section 2.
Procedure
Procedure type
Below threshold - open competition
Documents
Associated tender documents
ITQ Instruction Document - Walmer Beach Outdoor Gym and Safety Surface.pdf
Walmer Beach Outdoor Gym & Safety Surface Invitation to Quote Instruction Document.
ITQ Walmer Beach Outdoor Gym & Safety Surface Specification Appendix A.pdf
Walmer Beach Outdoor Gym & Safety Surface Specification Document - Appendix A
ITQ Instruction Document Appendix B.pdf
Walmer Beach ITQ Instruction Document Appendix B
ITQ Response Document - Walmer Beach Outdoor Gym and Safety Surface .docx
Walmer Beach Outdoor Gym and Safety Surface ITQ Response Document.
Contracting authority
Walmer Town Council
- Public Procurement Organisation Number: PRWX-5945-CCRH
62 The Strand,
Walmer
CT14 7DP
United Kingdom
Contact name: Lynne Simmons
Telephone: 01304362363
Email: admin@walmercouncil.co.uk
Website: http://www.walmercouncil.co.uk
Region: UKJ44 - East Kent
Organisation type: Public authority - sub-central government