Scope
Reference
LO2025
Description
Hull City Council (The Authority) is seeking tenders from interested organisations to provide Property Clearance & Cleaning, Set Up and Minor Repairs to council owned property. The tender is an open procedure consisting of a one stage process. The contract is anticipated to commence 16th February 2026, ending by 15th February 2028 with an option to extend for a period of up to 2 years. The Authority has estimated the value of the (Services) to be up to £1,500,000 per annum. The estimated value is given in good faith to assist tenderers in making their submissions, it should not be interpreted as an undertaking to purchase any goods, services or works to any particular value by the Authority and does not form part of the Contract. Further information is contained within the tender documentation. Please ensure all tender submission documents are completed as detailed. Incomplete bids will be eliminated from further process.
Total value (estimated)
- £6,000,000 excluding VAT
- £7,200,000 including VAT
Above the relevant threshold
Main procurement category
Services
CPV classifications
- 90911000 - Accommodation, building and window cleaning services
- 71421000 - Landscape gardening services
- 90900000 - Cleaning and sanitation services
- 90910000 - Cleaning services
- 90911100 - Accommodation cleaning services
- 90911200 - Building-cleaning services
Lot constraints
Maximum number of lots a supplier can bid for: 1
Maximum number of lots a supplier can be awarded: 1
Not the same for all lots
Contract dates are shown in Lot sections, because they are not the same for all lots.
Lot LOT-0001. Lot 1: Property Cleaning & Clearance
Description
Property Cleaning & Clearance to properties within Hull
Lot value (estimated)
- £3,000,000 excluding VAT
- £3,600,000 including VAT
Contract dates (estimated)
- 16 February 2026 to 15 February 2028
- Possible extension to 15 February 2030
- 4 years
Description of possible extension:
Up to 2 x 12 months option to extend (the value includes these extensions)
Same for all lots
CPV classifications are shown in the Scope section, because they are the same for all lots.
Lot LOT-0002. Lot 2: Property Set Up and Repairs
Description
Property set up and minor repairs within Hull
Lot value (estimated)
- £3,000,000 excluding VAT
- £3,600,000 including VAT
Contract dates (estimated)
- 16 February 2026 to 15 February 2028
- Possible extension to 15 February 2030
- 4 years
Description of possible extension:
2 x 12 months option to extend (the value includes these extensions)
Same for all lots
CPV classifications are shown in the Scope section, because they are the same for all lots.
Participation
Particular suitability
Lot LOT-0001. Lot 1: Property Cleaning & Clearance
Lot LOT-0002. Lot 2: Property Set Up and Repairs
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
12 December 2025, 5:00pm
Tender submission deadline
19 December 2025, 5:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
26 January 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Cost | Cost | 60% |
| Quality | Quality | 40% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
A previous market engagement event was held and advertised on notice 2025/S 000-036859.
Contracting authority
Hull City Council
- Public Procurement Organisation Number: PRNP-1874-YZZR
The Guildhall, Alfred Gelder Street
Hull
HU1 2AA
United Kingdom
Contact name: Leila Oxtoby
Telephone: +44 1482616367
Email: leila.oxtoby@hullcc.gov.uk
Website: https://www.hull.gov.uk/
Region: UKE11 - Kingston upon Hull, City of
Organisation type: Public authority - sub-central government