Scope
Description
The Contracting Authority wishes to appoint 8 providers to deliver the Framework for Planned Works to Domestic Properties (3 top ranked contractors for direct award work, all 8 for mini competition works)
Commercial tool
Establishes a framework
Total value (estimated)
- £37,200,000 excluding VAT
- £44,640,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2028
- Possible extension to 31 March 2030
- 4 years
Description of possible extension:
option to extend the framework by 2x 12 months.
Main procurement category
Works
CPV classifications
- 45000000 - Construction work
Contract locations
- UKL22 - Cardiff and Vale of Glamorgan
Framework
Maximum number of suppliers
8
Maximum percentage fee charged to suppliers
0%
Framework operation description
Direct Award and Mini Competition. Details within tender documents
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
9 December 2025, 12:00pm
Submission type
Tenders
Tender submission deadline
16 December 2025, 12:00pm
Submission address and any special instructions
Proactis Portal: https://supplierlive.proactisp2p.com/Account/Login
The Council reserves the right to appoint a replacement contractor in the event of the Contractor initially being appointed withdrawing from the Framework Agreement, or in the event that the Council terminates the agreement with the Contractor initially appointed. To be clear if a supplier is lost, the next highest scoring bidder will be approached with a view to them being appointed as a replacement Contractor.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
- Welsh
- English
Award decision date (estimated)
2 March 2026
Recurring procurement
Publication date of next tender notice (estimated): 1 October 2029
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Cost | Cost | 60.00% | |
| Quality | 30% Quality 10% Social Value |
Quality | 40.00% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
Stage 1 - Procurement Specific Questionnaire
Stage 2 - Invitation to Tender
Justification for not publishing a preliminary market engagement notice
Continuous Improvement based on the current iteration of the framework
Contracting authority
Cardiff Council
- Public Procurement Organisation Number: PVHP-5769-YHRQ
County Hall
Cardiff
CF10 4UW
United Kingdom
Contact name: Beverley Davies
Telephone: +442920873732
Email: bmfw@cardiff.gov.uk
Website: http://www.cardiff.gov.uk
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public authority - central government
Devolved regulations that apply: Wales