Scope
Reference
52-NYC-RS
Description
North Yorkshire Council is seeking two qualified contractors to deliver responsive fencing and gate repair services across its housing stock, split into two geographical lots: Lot 1 (North - Richmondshire and North Harrogate) and Lot 2 (South - Selby and South Harrogate). The contract, valued at £150,000 (Lot 1) and £300,000 (Lot 2), will run from 1 August 2025 to 31 July 2027, with two optional one-year extensions. The contract covers reactive and minor planned repairs to fences and gates, with strict response times ranging from 24 hours to 70 days depending on priority. Contractors must be based within 50 miles of Harrogate, Selby, or Richmond and demonstrate direct experience in fencing and gate works-subcontracting is not permitted. Works must comply with JCT Measured Term Contract standards and use the M3NHF Schedule of Rates. Contractors are expected to meet high standards of workmanship, customer service, and health and safety, including providing ID, PPE, and maintaining professional conduct on site. All materials must meet Council specifications, and access to managed stores may be granted. Performance will be monitored via KPIs, including defect rates, response times, and tenant satisfaction. Contractors must provide regular reporting, attend quarterly reviews, and respond to defects within 7 days (24 hours for emergencies). Mobilisation and exit plans, risk assessments, and method statements are required. This contract supports NYC's social value goals, including carbon reduction and local employment. Only one lot will be awarded per contractor.
Contract 1. Fencing and Gate Repair Works
Supplier
Contract value
- £375,000 excluding VAT
- £450,000 including VAT
Below the relevant threshold
Award decision date
18 November 2025
Earliest date the contract will be signed
28 November 2025
Contract dates (estimated)
- 1 December 2025 to 30 November 2027
- Possible extension to 30 November 2029
- 4 years
Description of possible extension:
two 1 year optional extensions available
Main procurement category
Works
Additional procurement category
Goods
CPV classifications
- 45342000 - Erection of fencing
Contract locations
- UK - United Kingdom
Information about tenders
- 9 tenders received
- 1 tender assessed in the final stage:
- 1 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 0 suppliers unsuccessful (details included for contracts over £5 million)
Procedure
Procedure type
Below threshold - open competition
Supplier
Apex Solutions Yorkshire LTD
- Public Procurement Organisation Number: PLHP-1617-TNBX
74A Crossgates Road
Leeds
LS15 7NN
United Kingdom
Telephone: +44 7757093299
Email: info@apexsolutions-uk.com
Region: UKE42 - Leeds
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Contract 1. Fencing and Gate Repair Works
Contracting authority
The North Yorkshire Council
- Public Procurement Organisation Number: PNXY-8263-XCNL
County Hall, Racecourse Lane,
Northallerton
DL7 8AD
United Kingdom
Contact name: Gabriela Walowski
Telephone: +44 1609533450
Email: gabriela.walowski@northyorks.gov.uk
Website: https://www.northyorks.gov.uk
Region: UKE22 - North Yorkshire CC
Organisation type: Public authority - central government