Scope
Reference
CS023
Description
The Council wishes to hear from organisations willing to share information about their web hosted kitchen management solutions with nutritional and menu functionality to:
-Gain a better understanding of the Solutions available;
-Explore how the options could be delivered and supplied, including timescales;
-Consider likely costs; and
-Determine the most effective way of packaging and scoping its requirements for any future procurement opportunity.
As such the Council is undertaking this PME exercise to engage with suppliers and share information.
This exercise will be undertaken with interested suppliers through a written response. There will also be a limited opportunity for suppliers to attend a Supplier Day Session to present to the Council.
Total value (estimated)
- £420,000 excluding VAT
- £504,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 17 September 2027 to 16 September 2032
- 5 years
Main procurement category
Goods
CPV classifications
- 48000000 - Software package and information systems
Contract locations
- UKF1 - Derbyshire and Nottinghamshire
Engagement
Engagement deadline
6 January 2026
Engagement process description
This exercise will be undertaken with interested suppliers through a written response. There will also be a limited opportunity for suppliers to attend a Supplier Day Session to present to the Council.
Written responses to the questions in Appendix B, should be submitted through the Council's electronic tendering system by 1pm on 6th January 2026.
The Council will hold 4 Supplier Sessions on a one-to-one basis. The Supplier Sessions will be held on Tuesday 3rd February 2026 and Thursday 5th February 2026 at 9.30am - 12.30pm and 2.00pm - 5.00pm; each session lasting approximately 3 hours. The agenda for these sessions is contained in section 6 below.
The sessions will be allocated on a "first come first served basis". From the dates and times offered, please complete Appendix A to indicate your 1st and 2nd preferred slots and submit through the messaging feature of the Council's electronic tendering system. The Council will confirm allocation of Supplier Day Sessions by 1pm on Thursday 8th January 2025 at the latest.
The sessions shall be held in person at County Hall, Matlock, DE4 3AG in a hybrid room to allow recording of the session. Please note, the recording will be subject to the same document classification as your PME response (Controlled).
Following the Supplier Sessions the Council will review the information provided and may seek clarification if required.
Suppliers who are interested in this preliminary market engagement exercise will need to register on the council's etendering portal Procontract to download the documentation and respond : https://www.eastmidstenders.org/index.html
Contracting authority
Derbyshire County Council
- Public Procurement Organisation Number: PWZQ-2162-JJQL
County Hall
Matlock
DE4 3AG
United Kingdom
Region: UKF13 - South and West Derbyshire
Organisation type: Public authority - sub-central government