Scope
Reference
TC236
Description
The Borough Council of Bolton (the Authority) is looking for a suitable Supplier to provide the Authority with the provision of Fuel Cards which can be used at major multi-branded outlets, including supermarkets.
On average the Authority uses 797,200 litres of fuel per annum across 389 cards. Please note the Authority in no way guarantees this spend during the term of the Contract.
The Authority currently operates an overall fleet of 217 vehicles supporting services such as Refuse Collection Vehicles, Highways Maintenance, Street Sweeping and Grounds Maintenance. These services all include a mixture of cars, vans, HGV and Light Commercial vehicles which run on standard diesel. There are also 237 grounds maintenance and plant equipment which run on unleaded fuels.
The contract period will be for two (2) years with the option to extend for up to an additional two (2) years and thereafter for an additional period of one (1) year up to a maximum period of five (5) years. It is intended for the contract to commence 16 March 2026.
Total value (estimated)
- £4,718,880 excluding VAT
- £5,898,600 including VAT
Above the relevant threshold
Contract dates (estimated)
- 16 March 2026 to 15 March 2028
- Possible extension to 15 March 2031
- 5 years
Description of possible extension:
The contract period will be for two (2) years with the option to extend for up to an additional two (2) years and thereafter for an additional period of one (1) year up to a maximum period of five (5) years. It is intended for the contract to commence 16 March 2026.
First extension (2 years ) until 15 March 2030
Second Extension (1 year) until 15 March 2031
Main procurement category
Goods
CPV classifications
- 09100000 - Fuels
Contract locations
- UKD3 - Greater Manchester
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
10 December 2025, 4:00pm
Tender submission deadline
18 December 2025, 4:00pm
Submission address and any special instructions
Tender submissions must be made via the Chest
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
18 February 2026
Recurring procurement
Publication date of next tender notice (estimated): 1 November 2030
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 45% |
| Price | Price | 45% |
| Social Value | Quality | 10% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
https://procontract.due-north.com/Advert?advertId=49f3900d-96c4-f011-813a-005056b64545&p=e0cc5631-4690-e511-80fb-000c29c9ba21
Link to Advert
Contracting authority
Bolton Metropolitan Borough Council
- Public Procurement Organisation Number: PBJZ-9785-JTLD
Town Hall, Victoria Square
Bolton
BL1 1RU
United Kingdom
Email: corporate.procurement@bolton.gov.uk
Website: http://www.bolton.gov.uk
Region: UKD36 - Greater Manchester North West
Organisation type: Public authority - sub-central government