Scope
Reference
DN796219
Description
London Borough of Waltham Forest ServiceStore is looking at engaging delivery Partners to help the Organisation deliver it's strategics objectives. This requires the selection of service Partners to support with the delivery requirements. Waltham Forest Services Ltd (WFSL) invites suitably qualified and experienced suppliers to participate in a procurement process to deliver two distinct Lots as outlined in this specification. The objective is to secure expert partners who will contribute to the transformation and sustainability of our property portfolio, providing both innovative energy solutions and robust maintenance services over a three-year period with the option for additional two 12 months.
Total value (estimated)
- £30,000,000 excluding VAT
- £36,000,000 including VAT
Above the relevant threshold
Main procurement category
Works
CPV classifications
- 45000000 - Construction work
Contract locations
- UKI - London
Lot constraints
Maximum number of lots a supplier can bid for: 1
Maximum number of lots a supplier can be awarded: 1
Description of how multiple lots may be awarded:
Details are specified in the ITT document
Not the same for all lots
Contract dates are shown in Lot sections, because they are not the same for all lots.
Lot 1. Retrofit & Energy Solutions
Description
WFSL is seeking suppliers with demonstrable expertise in the design, supply, installation, and ongoing support for retrofit and energy solutions. This Lot will focus on the following core service areas:
• Retrofit Works
• Solar Installations:
• Insulation:
• Ventilation, glazing and draft measures
• Heat Pumps:
• Smart Meters:
Lot value (estimated)
- £15,000,000 excluding VAT
- £18,000,000 including VAT
Contract dates (estimated)
- 1 April 2026 to 30 March 2029
- Possible extension to 31 March 2031
- 5 years
Description of possible extension:
Details are specified in the ITT document
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Lot 2. Repairs & Maintenance
Description
WFSL is seeking suppliers with demonstrable expertise in the design, supply, installation, and ongoing support for retrofit and energy solutions. This Lot will focus on the following core service areas:
• Retrofit Works: Comprehensive assessment and upgrade of building fabrics and systems to enhance energy efficiency and meet or exceed current standards.
• Solar Installations: Design and deployment of photovoltaic (PV) systems, including integration with existing infrastructure and ongoing performance monitoring.
• Insulation.
• Ventilation, glazing and draft measures
• Heat Pumps
• Smart Meters
Lot value (estimated)
- £15,000,000 excluding VAT
- £18,000,000 including VAT
Contract dates (estimated)
- 1 April 2026 to 30 March 2029
- Possible extension to 31 March 2031
- 5 years
Description of possible extension:
Details in the ITT document
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Participation
Legal and financial capacity conditions of participation
Lot 1. Retrofit & Energy Solutions
Details are specified in the ITT document
Lot 2. Repairs & Maintenance
Details in the ITT document
Technical ability conditions of participation
Lot 1. Retrofit & Energy Solutions
Details are specified in the ITT document
Lot 2. Repairs & Maintenance
Details in the ITT document
Particular suitability
Lot 1. Retrofit & Energy Solutions
Lot 2. Repairs & Maintenance
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
6 January 2026, 12:00pm
Tender submission deadline
16 January 2026, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
17 February 2026
Recurring procurement
Publication date of next tender notice (estimated): 17 January 2031
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | Quality |
Quality | 50.00% |
| Price | Price |
Price | 50.00% |
Other information
Payment terms
Details are specified in the ITT document
Description of risks to contract performance
Details are specified in the ITT document
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
Not applicable
Documents
Associated tender documents
https://procontract.due-north.com/Advert?advertId=9af69e56-d3c3-f011-813a-005056b64545
Contracting authority
London Borough of Waltham Forest
- Public Procurement Organisation Number: PPJN-6757-NZZZ
Waltham Forest Town Hall
Walthamstow
E17 4JF
United Kingdom
Contact name: Taiwo Gbadebo
Telephone: 02084963000
Email: procurement@walthamforest.gov.uk
Website: http://www.walthamforest.gov.uk/
Region: UKI53 - Redbridge and Waltham Forest
Organisation type: Public authority - sub-central government