Scope
Reference
ERFX1008735
Description
The contract will provide Cardiff County Council and Monmouthshire County Council a Meals on Wheels service with single frozen portion ready meals. The service operates 365 days a year, with approximately 8200 meals being delivered a month for each authority. The Authorities require individual tin foil containers being delivered 2/3 times per week and are seeking to understand if suppliers are able to provide this type of packaging before going out to tender
Each meal must provide at least 1/3 of the Dietary Reference Intakes (DRIs) and follow guidance from the NACC. Providers must comply with:
Food safety regulations (e.g., UK Food Standards Agency).
Safe and sanitary handling, including temperature control and hygiene
Emergency and contingency planning for service continuity
Providers must ensure that a full breakdown of the dietary specifications is available to view and download to be saved onto our CRM platform.
Providers should ensure that the food provision they supply includes but not limited to:
Vegetarian
Vegan
Kosher
Halal
Energy Dense
Texture Modified
Total value (estimated)
- £397,866 excluding VAT
- £477,440 including VAT
Above the relevant threshold
Contract dates (estimated)
- 30 January 2026 to 29 January 2027
- Possible extension to 29 January 2028
- 2 years
Main procurement category
Services
CPV classifications
- 55520000 - Catering services
- 15894200 - Prepared meals
Contract locations
- UKL2 - East Wales
Engagement
Engagement deadline
19 December 2025
Engagement process description
A Pre Market Engagement Notice is being issued with a questionnaire to gauge supplier interest and capacity to deliver. Both authorities require a specific packaging type so we are seeking to understand if suppliers are able to provide the packaging to inform our future procurement structure
The questionnaire can be found on Proactis under the reference ERFX1008735
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Publication date of tender notice (estimated)
5 January 2026
Contracting authorities
Cardiff Council
- Public Procurement Organisation Number: PVHP-5769-YHRQ
County Hall
Cardiff
CF10 4UW
United Kingdom
Contact name: Jordan Evans
Email: Corporateandtransport@cardiff.gov.uk
Website: http://www.cardiff.gov.uk
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales
Monmouthshire County Council
- Public Procurement Organisation Number: PMQT-2889-YGXR
County Hall
Cardiff
CF10 4UW
United Kingdom
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales