Scope
Reference
EPP0237
Description
Braintree District Council seeks a supplier for the provision and delivery of equipment to support operations at 149 polling stations within the district.
Lot 1 - Polling Booths
Supply and delivery of polling booths for 149 polling stations.
Each station requires:
Each polling station has the requirement for two polling booths and at least one accessible booth per station.
Lot 2 - Voter ID Privacy Screens
Supply and delivery of one privacy screen or solution per polling station (149 in total) to ensure voter ID checks are conducted discreetly.
Lot 3 - Lots 1 & 2
Supply and delivery of Lots 1&2 as per the above.
The Total value (estimated) incl. VAT is £120,000 and not £240,000 as stated in this notice, due to the intention to only award either Lots 1 & 2 or Lot 3.
Total value (estimated)
- £200,000 excluding VAT
- £240,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 9 February 2026 to 31 March 2026
- 1 month, 20 days
Main procurement category
Goods
CPV classifications
- 39100000 - Furniture
- 79300000 - Market and economic research; polling and statistics
Contract locations
- UKH36 - Heart of Essex
Lot 1. Polling Booths
Description
This requirement is for the supply and delivery of replacement Polling Booths to support operations across 149 polling stations within the Braintree District. Each polling station requires a booth that allows for a minimum of two people to vote at any one time and a with a minimum of one being an accessible polling booth.
Lot value (estimated)
- £80,000 excluding VAT
- £96,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Voter ID Privacy Screen
Description
This requirement is for the supply and delivery of replacement Voter ID Privacy Screens to support operations across 149 polling stations within the Braintree District. Each polling station requires one Voter ID Privacy Screen.
Lot value (estimated)
- £20,000 excluding VAT
- £24,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. Polling Booth and Voter ID Privacy Screen
Description
This requirement is for the supply and delivery of replacement Polling Booths and Voter ID Privacy Screens to support operations across 149 polling stations within the Braintree District. Each polling station requires a booth that allows for a minimum of two people to vote at any one time and a with a minimum of one being an accessible polling booth and one Voter ID Privacy Screen.
Lot value (estimated)
- £100,000 excluding VAT
- £120,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
This procurement is reserved for
- UK suppliers
- Small and medium-sized enterprises (SMEs) and voluntary, community and social enterprises (VCSEs)
Particular suitability
Lot 1. Polling Booths
Lot 2. Voter ID Privacy Screen
Lot 3. Polling Booth and Voter ID Privacy Screen
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
7 December 2025, 5:00pm
Tender submission deadline
15 December 2025, 12:00pm
Submission address and any special instructions
https://procontract.due-north.com/Procurer/Advert/View?advertId=7b958869-5ac1-f011-813a-005056b64545
Tenders may be submitted electronically
No
Award criteria
Quality - 60%
Price - 40%
Procedure
Procedure type
Below threshold - open competition
Contracting authority
Braintree District Council
- Public Procurement Organisation Number: PGBP-7262-MJTR
Causeway House
Braintree
CM7 9HB
United Kingdom
Email: procurement@braintree.gov.uk
Region: UKH34 - Essex Haven Gateway
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
Essex County Council
Summary of their role in this procurement: Undertaking the procurement of behalf of Braintree District Council
- Public Procurement Organisation Number: PWVM-4844-NRQH
County Hall, Market Road
Chelmsford
CM1 1QH
United Kingdom
Region: UKH36 - Heart of Essex