Scope
Description
Housing 21 is looking for suppliers to supply soft furnishings and all other accessories such as dining and coffee tables, sideboards and home staging items in communal areas in our retirement living and extra care courts. The contract term is four years and annually approximate 50-55 refurbishment projects annually.
The advertised contract value has been increased by increased by Housing 21 by 50% to account for Housing 21 aspirational growth through acquisitions.
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Commercial tool
Establishes a framework
Total value (estimated)
- £5,200,000 excluding VAT
- £6,500,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 May 2026 to 30 April 2030
- 4 years
Main procurement category
Goods
CPV classifications
- 39100000 - Furniture
Contract locations
- UK - United Kingdom
Framework
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
0%
Framework operation description
Prices are fixed annual for core products, pricing can be reviewed annually inline with the contract review procedure.
1.An aspirational intent of this contract is to award a minimum 3 suppliers.
2.Individual work will be called off in the following ways:
i.Direct award to the highest ranked supplier nationally based on tender score (price and quality) during stage two of this tender. The highest ranked supplier will be allocated works first.
ii.This contractor (the highest ranked contractor) will be known as the 'Primary Contractor' and subsequently allocated works first.
iii.Housing 21 may award work to the second ranked supplier subject to the following conditions:
•The Primary Contractor cannot meet Housing 21 required timelines.
•The Primary Contractor company becomes insolvent or is subject to a force majeure.
•Housing 21 has output concerns with the Primary Contractor that have not been resolved despite remedy plans being issued.
•The proposal by the primary contractor does not meet Housing 21 standards.
•Project-related works: Project related work may continue to the awarded contractor if in the best interest of residents and the Organisation i.e. if to change the supplier would result in significant disruption, practice change or a certain supplier provides or has access to particular products that are required for a certain project.
iv.In the instance more than two contractors are awarded nationally, subsequent work will be allocated moving to the third contractor, and so on etc.
v.Emergency works and services: In circumstances deemed to be of an emergency to Housing 21, then we may at our discretion go direct to an awarded supplier.
vi.Residents discretion and choice may prevail.
We may also choose to use another procurement route.
Award method when using the framework
Without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Submission type
Tenders
Tender submission deadline
12 December 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
23 February 2026
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality Criteria | Stage 1 |
Quality | 100% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
This will be a two stage process, stage 1 will include pass/fail and quality questions (100%).
Stage two will include quality questions (50%), products demonstration day (10%) and pricing (40%).
Contracting authority
Housing 21
- Public Procurement Organisation Number: PGTG-9145-PMNM
Tricorn House, 51-53 Hagley Road
UK-UK-Birmingham: Building completion work.: Groun
B16 8TP
United Kingdom
Region: UKG31 - Birmingham
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)