Scope
Reference
FMM-25-007
Description
This Contract will be established on behalf of EA,Primary and Post Primary schools under the control of the EA, Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and Voluntary Grammar Schools, Nursery School for NI (both controlled, and Catholic Maintained), and Controlled Youth Centres. https://www.education-ni.gov.uk/services/schools-plus
Further Education Colleges in NI
Grant Maintained Integrated Education Schools in NI
https://www.education-ni.gov.uk/services/schools-plus
Independent Schools in NI
https://www.isc.co.uk/schools/northern-ireland/
Libraries NI
https://www.librariesni.org.uk/Libraries/
EA Teachers', Educational Centres and EA Corporate Locations
Council for the Curriculum, Examination and Assessment NI (CCEA)
Armagh Observatory and Planetarium
Middletown Centre for Autism
Controlled Schools Support Council (CSSC)
Northern Ireland Council for Integrated Education (NICIE)
Total value (estimated)
- £1,008,000 excluding VAT
- £1,209,600 including VAT
Above the relevant threshold
Contract dates (estimated)
- 9 April 2026 to 8 April 2031
- Possible extension to 8 April 2033
- 7 years
Description of possible extension:
Any period up to and including 24 months
Options
The right to additional purchases while the contract is valid.
As per tender documentation
Main procurement category
Services
CPV classifications
- 71314000 - Energy and related services
- 71314200 - Energy-management services
- 71314300 - Energy-efficiency consultancy services
- 71630000 - Technical inspection and testing services
- 71631300 - Technical building-inspection services
Lot 1. Lot 1
Description
Lot 1 South West
Lot value (estimated)
- £312,480 excluding VAT
- £374,976 including VAT
Same for all lots
CPV classifications, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 2. Lot 2
Description
Lot 2 North
Lot value (estimated)
- £292,320 excluding VAT
- £350,784 including VAT
Same for all lots
CPV classifications, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 3. Lot 3
Description
Lot 3 East
Lot value (estimated)
- £403,200 excluding VAT
- £483,840 including VAT
Same for all lots
CPV classifications, contract dates and options are shown in the Scope section, because they are the same for all lots.
Submission
Enquiry deadline
2 December 2025, 3:00pm
Tender submission deadline
9 December 2025, 3:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
12 February 2026
Recurring procurement
Publication date of next tender notice (estimated): 1 November 2030
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Price | Cost | 90% |
| Social Value | Quality | 10% |
Other information
Description of risks to contract performance
The Buyer reserves the right to modify the Contract without a new procurement process in certain circumstances due to the materialisation of a known/unknown risk.
Some risks to the contract performance have been identified below and included within
Schedule 02 Specification:
Increase/decrease in the number of buildings within the EA Estate
Increase/decrease in the demand to use the Contract
General increases/decreases in all costs such as equipment, insurances, labour rates etc.
Unforeseen/unplanned events (for e.g., new schools which are an amalgamation of existing schools that were previously identified by EA as being eligible to utilise this Contract)
Legislative changes and/or advances in technology that impact the requirements of the Contract
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Education Authority
- Public Procurement Organisation Number: PPHJ-6982-JPXY
40 Academy Street
Belfast
BT1 2NQ
United Kingdom
Region: UKN06 - Belfast
Organisation type: Public authority - central government
Devolved regulations that apply: Northern Ireland