Scope
Description
Across our sites we host approximately 700 events every year and these events can range from daytime conferencing to award ceremonies, formal dinners, VIP events and product launches. It is therefore important that the system can support the range of events that we host for clients across our venues.
The Diary Event Management System needs to be a specific software solution with a specific focus on Sales and Operations in our sector but can also assist with marketing, management information and reporting.
Total value (estimated)
- £200,000 excluding VAT
- £240,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 11 April 2026 to 10 April 2029
- Possible extension to 10 April 2031
- 5 years
Description of possible extension:
Optional extension for up to 2 years.
Main procurement category
Goods
CPV classifications
- 48000000 - Software package and information systems
Submission
Tender submission deadline
2 January 2026, 11:59pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
30 January 2026
Award criteria
| Name | Description | Type |
|---|---|---|
| Simple description | Please see tender documentation for full details. |
Price |
Weighting description
Please see tender documentation for full details.
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Science Museum Group
- Public Procurement Organisation Number: PDTR-3338-MNPG
The Science Museum
London
SW7 2DD
United Kingdom
Region: UKI33 - Kensington & Chelsea and Hammersmith & Fulham
Organisation type: Public authority - central government