Scope
Description
Sport Wales is seeking the development and delivery of a modern, dynamic, bilingual corporate website that inspires users, reflects the organisation's brand and values, and meets the highest standards of accessibility, usability, and security. The new website will be built using an open-source Content Management System (CMS), with the supplier responsible for configuring and developing all templates, components, and content structures required to deliver the final site. The supplier's role is to bring our existing work and designs to life through high-quality front-end development, robust CMS configuration, and a seamless bilingual content experience that works flawlessly across all devices and screen sizes.
Total value (estimated)
- £160,000 excluding VAT
- £192,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 26 January 2026 to 26 January 2029
- Possible extension to 25 January 2030
- 4 years
Description of possible extension:
This is a further year option to extend, which can be exercised within the remaining 3-months of the initial contract. The option to extend will be exercised at Sport Wales' discretion based on satisfactory performance by the Supplier and will be fully agreed upon between Sport Wales and Supplier for extension.
Main procurement category
Services
CPV classifications
- 48000000 - Software package and information systems
- 72000000 - IT services: consulting, software development, Internet and support
Contract locations
- UKL - Wales
Participation
Conditions of participation
The website must:
• Deliver a clean, modern, and inspiring visual experience, reflecting Sport Wales's brand and the breadth and value of sport across Wales.
• Provide a fully bilingual (Welsh and English) experience, giving both languages equal prominence in navigation, structure, and content.
• Be mobile-first and responsive, optimised for accessibility and performance on all devices.
• Achieve WCAG 2.2 AA compliance, ensuring the site is inclusive and usable by everyone, including those using assistive technologies.
• Be intuitive and user-friendly, allowing visitors to easily find information, access services, and understand Sport Wales's purpose and priorities.
• Incorporate a powerful bilingual search and clear navigation system to support fast content discovery.
• Be secure, scalable, and future-proof, using a UK-based ISO 27001 certified hosting environment and supporting easy transfer ("lift and shift") to alternative hosting providers if required.
• Support integration with key digital tools such as analytics and email marketing systems.
• Include a user-friendly CMS with WYSIWYG editing, approval workflows, and structured templates, enabling Sport Wales staff to manage bilingual content efficiently.
• Be fully built and hosted within the UK to mitigate extraterritorial data transfers and ensure governance is aligned to UK standards
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
19 December 2025, 12:00pm
Tender submission deadline
7 January 2026, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Functional and Branding & Design | The assessment will consider how well the proposed system meets the specified requirements and supports the organisation's objectives. |
Quality | 40.00% |
| Technical and Supplier & Team | The assessment will evaluate the robustness, compatibility, and future sustainability of the proposed system. |
Quality | 40.00% |
| Commercial | The commercial assessment will focus on overall value for money. The commercial component will account for 20% of the overall evaluation score, ensuring cost is a significant but not overriding factor... |
Cost | 20.00% |
Procedure
Procedure type
Below threshold - open competition
Documents
Associated tender documents
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=352057
Tender Document - Welsh
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=352058
Tender Document - English
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=352062
Design and Brand Requirements Response Template - WELSH
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=352063
Design and Brand Requirements Response Template - ENGLISH
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=352064
Supplier and Team Requirements Response Template - WELSH
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=352065
Supplier and Team Requirements Response Template - ENGLISH
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=352066
Website Functional Requirements Response Template - WELSH
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=352067
Website Functional Requirements Response Template - ENGLISH
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=352072
User Research Presentation
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=352073
UR & UI Support Report
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=352102
Commercial Response Template - WELSH
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=352103
Commercial Response Template - ENGLISH
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=352104
Website Technical Requirements Response Template - WELSH
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=352105
Website Technical Requirements Response Template - ENGLISH
Contracting authority
Sport Wales
- Charity Commission (England and Wales): 524477
Sport Wales National Centre
Cardiff
CF11 9SW
United Kingdom
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales