Scope
Description
Hillingdon Council intends to initiate an Open competition for a new Multi- Lot Window & Door Replacement Programme to on board multiple contractors across three Lot Areas;
North, Central and South of Hillingdon Borough, to complete the Window & Door Replacement programme from 2025/26 onward.
The contract will be for 3 years with the option to extend for a further 2, making a maximum
of 5 years.
Works will be issued in phased packages within the relevant Lot/Area. (subject to budget release).
Planned Form of contract: JCT MTC.
Lot 1. Lot 1 - North Area
Description
Lot 1 - Area North postcodes: UB9, HA6, HA5The London Borough of Hillingdon (the Council) invites tenders from suitably qualified and experienced Works Contractors in relation to entering into an agreement to provide window and door installation works within a geographical area.
Lot 2. Lot 2 - Area Central
Description
Lot 2 - Area Central postcodes: UB10, HA4, UB8The London Borough of Hillingdon (the Council) invites tenders from suitably qualified and experienced Works Contractors in relation to entering into an agreement to provide window and door installation works within a geographical area.
Lot 3. Lot 3 - Area South
Description
Lot 3 - Area South postcodes: UB7, UB4, UB3The London Borough of Hillingdon (the Council) invites tenders from suitably qualified and experienced Works Contractors in relation to entering into an agreement to provide window and door installation works within a geographical area.
Contract 1. Lot 1 - Area North
Lots
Lot 1. Lot 1 - North Area
Supplier
Contract value
- £2,356,672 excluding VAT
- £2,828,006 including VAT
Below the relevant threshold
Award decision date
31 October 2025
Date assessment summaries were sent to tenderers
14 November 2025
Earliest date the contract will be signed
15 December 2025
Contract dates (estimated)
- 1 January 2026 to 31 December 2028
- Possible extension to 31 December 2030
- 5 years
Description of possible extension:
Three (3) year period with the option to extend for a further two (2) years, subject to supplier products / delivery and relationship performance and the Council governance approvals.
Main procurement category
Works
CPV classifications
- 45421130 - Installation of doors and windows
Contract locations
- UKI74 - Harrow and Hillingdon
Contract 2. Lot 2 - Area Central
Lots
Lot 2. Lot 2 - Area Central
Supplier
Contract value
- £7,804,968 excluding VAT
- £9,365,961 including VAT
Above the relevant threshold
Award decision date
31 October 2025
Date assessment summaries were sent to tenderers
14 November 2025
Standstill period
- End: 25 November 2025
- 8 working days
Earliest date the contract will be signed
15 December 2025
Contract dates (estimated)
- 1 January 2026 to 31 December 2028
- Possible extension to 31 December 2030
- 5 years
Description of possible extension:
Three (3) year period with the option to extend for a further two (2) years, subject to supplier products / delivery and relationship performance and the Council governance approvals.
Main procurement category
Works
CPV classifications
- 45421130 - Installation of doors and windows
Contract locations
- UKI74 - Harrow and Hillingdon
Contract 3. Lot 3 - Area South
Lots
Lot 3. Lot 3 - Area South
Supplier
Contract value
- £10,327,139 excluding VAT
- £12,392,566.70 including VAT
Above the relevant threshold
Award decision date
31 October 2025
Date assessment summaries were sent to tenderers
14 November 2025
Standstill period
- End: 25 November 2025
- 8 working days
Earliest date the contract will be signed
15 December 2025
Contract dates (estimated)
- 1 January 2026 to 31 December 2028
- Possible extension to 31 December 2030
- 5 years
Description of possible extension:
Three (3) year period with the option to extend for a further two (2) years, subject to supplier products / delivery and relationship performance and the Council governance approvals.
Main procurement category
Works
CPV classifications
- 45421130 - Installation of doors and windows
Contract locations
- UKI74 - Harrow and Hillingdon
Information about tenders
Lot 1. Lot 1 - North Area
- 12 tenders received
- 12 tenders assessed in the final stage:
- 6 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 11 suppliers unsuccessful (details included for contracts over £5 million)
Lot 2. Lot 2 - Area Central
- 10 tenders received
- 10 tenders assessed in the final stage:
- 6 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 9 suppliers unsuccessful (details included for contracts over £5 million)
Unsuccessful suppliers
- Sovereign Group Limited
- D R Jones Yeovil Ltd
- Anglian Building Products, a Division of ASHI Group Ltd
- Chigwell Windows Centre plc
- Emplas Window Systems Limited
- Mysons Ltd
- Bifold Door Factory Ltd
- Logic Contract Services Limited
- ARC Group London Ltd
Lot 3. Lot 3 - Area South
- 10 tenders received
- 10 tenders assessed in the final stage:
- 6 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 9 suppliers unsuccessful (details included for contracts over £5 million)
Unsuccessful suppliers
Procedure
Procedure type
Open procedure
Suppliers
Anglian Building Products, a Division of ASHI Group Ltd
- Companies House: 02540020
Liberator Road Liberator Road
NORWICH
NR6 6EU
United Kingdom
Region: UKH15 - Norwich and East Norfolk
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
ARC Group London Ltd
- Companies House: 05536599
Unit 4a, Nobel Road Eley Estate
LONDON
N18 3BH
United Kingdom
Region: UKI54 - Enfield
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Bifold Door Factory Ltd
- Companies House: 08422158
Bigley, The Common
WEST DRAYTON,
UB7 7HQ
United Kingdom
Region: UKI74 - Harrow and Hillingdon
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Chigwell Windows Centre plc
- Companies House: 08716713
Arron House, Forest Road Hainault Business Park
ILFORD
IG6 3JP
United Kingdom
Region: UKI53 - Redbridge and Waltham Forest
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
D R Jones Yeovil Ltd
- Companies House: 02877463
Willow House, Artillery Road, Lufton
YEOVIL
BA22 8RP
United Kingdom
Region: UKK23 - Somerset
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Emplas Window Systems Limited
- Companies House: 01882731
Huxley Close, Park Farm South
WELLINGBOROUGH
NN8 6AB
United Kingdom
Region: UKF25 - North Northamptonshire
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Evander Glazing and Locks Limited
- Companies House: 01484358
Broadgate House, Chadderton
Oldham
OL9 9XA
United Kingdom
Email: enquiries@evander.com
Region: UKD37 - Greater Manchester North East
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Lot 1 - Area North
Contract 2. Lot 2 - Area Central
Logic Contract Services Limited
- Companies House: 10111623
ANCELLS BUS., Sentinel House, Harvest Crescent, Park
FLEET
GU51 2UZ
United Kingdom
Region: UKJ37 - North Hampshire
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Mysons Ltd
- Companies House: 10961158
Shire House, Waltham Road, Overton
BASINGSTOKE
RG25 3NJ
United Kingdom
Region: UKJ37 - North Hampshire
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Sovereign Group Limited
- Companies House: 01089940
Vale Street
Nelson
BB9 0TA
United Kingdom
Email: info@sov-group.co.uk
Region: UKD46 - East Lancashire
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 3. Lot 3 - Area South
Contracting authority
London Borough of Hillingdon
- Public Procurement Organisation Number: PHZZ-4724-NYPH
Civic Centre
Uxbridge
UB8 1UW
United Kingdom
Region: UKI74 - Harrow and Hillingdon
Organisation type: Public authority - sub-central government