Scope
Reference
SWT038
Description
This invitation to Tender (ITT) has been issued by the Contracting Authority who are seeking to award a below-threshold contract for the provision of Catering at South Wales Fire and Rescue Service Headquarters.
The aim of this process is to select a company to provide a facility offering refreshments to staff and visitors in the canteen area and also hospitality associated with meetings, conferences and training events.
The canteen will serve as a social anchor point for staff. In addition to providing meals and refreshments, it will also function as a neutral, inclusive space that fosters informal interaction, cross-team collaboration, and cultural cohesion supporting the wellbeing of South Wales FRS staff.
Total value (estimated)
- £150,000 excluding VAT
- £180,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 31 March 2026 to 30 March 2027
- Possible extension to 30 March 2029
- 3 years
Description of possible extension:
Options to extend annually for an additional two years following expiry of initial contract period
Main procurement category
Services
CPV classifications
- 55520000 - Catering services
Contract locations
- UKL15 - Central Valleys
Participation
Conditions of participation
All conditions of participation are outlined in the tender pack
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
3 December 2025, 5:00pm
Tender submission deadline
12 December 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Award criteria
| Name | Description | Type |
|---|---|---|
| Quality | Quality of Service provision |
Quality |
| Price | Subsidy Required |
Price |
| Social Value | Social Value Considerations |
Quality |
Weighting description
Quality
Procedure
Procedure type
Below threshold - open competition
Documents
Associated tender documents
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=352082
ITT Part 1
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=352083
ITT Part 2
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=352084
Appendix 1 - Canteen Area
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=352085
Appendix 2 - Canteen Images
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=352086
Appendix 3 - Staff Attendance
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=352087
Appendix 4 - Business Continuity
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=352088
Appendix 5 - Terms and Conditions
Contracting authority
South Wales Fire and Rescue Service
- Public Procurement Organisation Number: PQMW-9436-MMYZ
South Wales Fire and Rescue Service Headquarters
Llantrisant
CF72 8LX
United Kingdom
Contact name: Lee Bunkham
Telephone: 01443 232000
Email: L-Bunkham@southwales-fire.gov.uk
Website: https://www.southwales-fire.gov.uk
Region: UKL15 - Central Valleys
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales