Scope
Reference
11.2025 (001)
Description
The Council is seeking to appoint a Concessionaire to run a café facility for Penlee House Gallery & Museum in Penlee Park.
The appointed Supplier (aka the Concessionaire) would pay a commission-based licence fee, based on percentage gross income with minimum £20,000 annual payment to operate the Café.
The value of the fee will be determined through this tender exercise. A proposed commission structure is set out in the Headline Terms document.
Full details around the Tender can be found in the accompanying documentation.
Total value (estimated)
- £3,780,000 excluding VAT
- £4,536,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 9 February 2026 to 8 February 2029
- Possible extension to 8 February 2035
- 9 years
Description of possible extension:
Acceptable delivery and returns in line with stated outcomes from the concession.
Options
The right to additional purchases while the contract is valid.
As set out in tender pack
Main procurement category
Services
CPV classifications
- 55300000 - Restaurant and food-serving services
- 55400000 - Beverage-serving services
- 55500000 - Canteen and catering services
- 55900000 - Retail trade services
Contract locations
- UKK30 - Cornwall and Isles of Scilly
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
12 December 2025, 11:59pm
Tender submission deadline
11 January 2026, 11:59pm
Submission address and any special instructions
Email tenders to: tenders@penzance-tc.gov.uk
Tenders may be submitted electronically
No
Award criteria
Details as set out in Tender Pack - See Part A: Invitation to Tender
Background, Instructions and Conditions of Tender
Procedure
Procedure type
Below threshold - open competition
Special regime
Concession
Documents
Associated tender documents
Below Threshold-ITT-Part A-Instructions_FINAL_14.11.2025.pdf
Below Threshold-ITT-Part A-Instructions_FINAL_14.11.2025 (to be read first)
Below Threshold-ITT-Part B-Response TEMPLATE _v0.1.docx
Below Threshold-ITT-Part B-Response TEMPLATE _v0.1
251113 Operator Agreement FINAL_DRAFT.pdf
251113 Operator Agreement FINAL_DRAFT
Cafe operator headline terms_Final_14.11.2025.pdf
Cafe operator headline terms_Final_14.11.2025
Drg - MJ-027-03 - Proposed Plan and Elevation.pdf
Drg - MJ-027-03 - Proposed Plan and Elevation
Dwg - 6129-01-Kitchen area.pdf
Dwg - 6129-01-Kitchen area
Kitchen Equipment List.pdf
Kitchen Equipment List
Schedule 1 - Specification_FINAL_14.11.2025.pdf
Schedule 1 - Specification_FINAL_14.11.2025
Schedule 2 - Commercial model_FINAL_14.11.2025.xlsx
Schedule 2 - Commercial model_FINAL_14.11.2025
Clarification Log_v0.1.xlsx
Clarification log.
Clarifications will be published against the Contract Notice on Find a Tender.
If interested in tendering for this project please ensure you add a "watch this notice" for alerts as from time to time additional information or clarifications may be published related to this tender.
It will be the responsibility of Bidders to ensure they are aware of all published clarifications and ensure that their bid has taken these into account.
Contracting authority
Penzance Town Council
- Public Procurement Organisation Number: PYNG-4641-RJNQ
Penlee Centre
Penzance
TR18 4HE
United Kingdom
Email: tenders@penzance-tc.gov.uk
Website: https://penleehouse.org.uk/
Region: UKK30 - Cornwall and Isles of Scilly
Organisation type: Public authority - sub-central government