Scope
Reference
CPC-0002143
Description
The Police and Crime Commissioner (PCC) for Cleveland is conducting a market engagement exercise to better understand the catering services available for Cleveland Police estates. The PCC is therefore seeking to engage with suppliers who can offer high-quality, and sustainable catering solutions for police officers, staff, and others.
This exercise will inform the development of a future procurement process, with formal tender documents expected to be issued in December 2025.
Location of Services
The Authority is seeking a supplier(s) to provide canteen facilities and catering services at two primary locations:
• Middlesbrough District Police Station, Bridge Street West, Middlesbrough, TS2 1AB (M8)
• Cleveland Police Central Headquarters, 1 Cliffland Way, Hemlington, Middlesbrough, TS8 9GL (CSH)
Additional sites within Cleveland estate may be added during the contract term.
Note: these sites are not available for the public to access.
Catering Service Provision
The catering service provision is intended to include:
1. The operation of canteen facilities at the above two sites with a café-style service offering hot and cold 'grab and go' food and beverages. The expected operating hours for both sites are:
o Monday - Friday:
08:00-15:00
o Weekends:
CHS: 10:00-13:00
M8: 09:00-13:00
2. Provision of ad hoc hospitality catering for meetings and events and operational training sessions
3. Provision of catering for operational planned requirements
Equipment
A range of canteen and catering facilities will be provided by the PCC for use. Full details of this equipment will be included at the tender stage.
Staff at each location
The number of staff and volunteers working at each location is estimated to be approx.
• CSH: 600
• M8: 800
Please note that while the total number of staff and volunteers at each location has been provided, this figure is for information purposes only and does not reflect actual canteen usage.
Vetting
All supplier personnel will be required to undergo security vetting clearance at NPPV Level 3.
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- Possible extension to 31 March 2031
- 5 years
Main procurement category
Services
CPV classifications
- 55520000 - Catering services
Contract locations
- UKC11 - Hartlepool and Stockton-on-Tees
- UKC12 - South Teesside
Engagement
Engagement deadline
21 November 2025
Engagement process description
If you are interested in this opportunity, please provide answers to the following questions and email them to Procurement1@cleveland.police.uk by 12 noon on Friday 21st November 2025.
1. Are you an SME?
2. Are you based within the within Cleveland (Hartlepool, Stockton, Middlesbrough, Redcar & Cleveland areas)?
3. Are you interested in tendering for the provision of catering services at all sites listed in the advert? If No; please give your reasoning for this.
4. Are you interested in tendering for the provision of all service requirements outlined in the advert? If No; please give your reasoning for this
The subsequent tender process will be conducted via InTend, the Force's E-Tendering portal.
To bid for the contract, Suppliers must be registered on Intend. If you are not already registered, you can do so free of charge at: https://sell2.in-tend.co.uk/blpd
A guide to support your registration can be found here:
https://bluelightcommercial.police.uk/media/2284/sell2bluelight-in-tend-full-supplier-guide.pdf
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Contracting authority
The Office of the Police and Crime Commissioner for Cleveland
- Public Procurement Organisation Number: PWRJ-9675-VWVL
St Marks House
Stockton on Tees
TS17 6QW
United Kingdom
Contact name: Matthew Keenan
Region: UKC11 - Hartlepool and Stockton-on-Tees
Organisation type: Public authority - sub-central government