Scope
Reference
PL0105
Description
Essex County Council ('the Authority') is seeking to procure the supply, installation and maintenance of Flags, Poles and Timetables Frames (Bus Infrastructure), plus the continued frequency of Printed Timetable Posting.
Lot 1: Flags, Poles and Timetable Frames.
Lot 2: Posting of Timetables.
Total value (estimated)
- £3,552,900 excluding VAT
- £4,263,480 including VAT
Above the relevant threshold
Main procurement category
Services
CPV classifications
- 30199790 - Timetables
- 35821000 - Flags
- 44212225 - Poles
- 44212321 - Bus shelters
- 51122000 - Installation services of flagpoles
- 60000000 - Transport services (excl. Waste transport)
Contract locations
- UKH3 - Essex
Not the same for all lots
Contract dates are shown in Lot sections, because they are not the same for all lots.
Lot 1. Flags, Poles and Timetable Frames
Description
1. The supply and delivery of Essex standard Bus Stop poles, Bus Stop flags and timetable cases.
2. Maintenance of Bus Stop poles, Bus Stop flags, and timetable cases at Bus Stops.
3. The installation/replacement of Bus Stop poles, flags, and timetable cases at Bus Stops and minor works including but not limited to cutting back of vegetation and removal of old infrastructure of poles, flags and timetable cases.
4. Site surveys of Bus Stops.
5. Obtaining all consent, permits and permissions necessary to carry out the Service including but not limited to obtaining permits to work on the highway and ensuring waste is disposed of in accordance with the Environmental Protection Act 1990.
6. Storage of Bus Stop poles, Bus Stop flags and timetable cases that have been removed from a Bus Stop pending installation at a new location.
7. Disposal of Bus Stop poles, Bus Stop flags and timetable cases that have been removed from a Bus Stop and cannot be reused.
8. Shelters are managed separately, but where a shelter requires a new/replacement flag or timetable case the work will be undertaken by this Lot.
Lot value (estimated)
- £2,925,000 excluding VAT
- £3,510,000 including VAT
Contract dates (estimated)
- 1 April 2026 to 30 June 2034
- Possible extension to 30 June 2039
- 13 years, 3 months
Description of possible extension:
One extension available of five years.
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Lot 2. Posting of Timetables
Description
1. Receiving bus stop timetables at an agreed location.
2. Strategically plan the posting of these bus stop timetables.
3. Visiting bus stops and posting artworks to frames, where necessary reporting back to the Local Authority of any access issues.
4. Reporting on work completed.
The scope of the project is to coordinate the posting of up-to 7,000 printed timetables to fit bus stop frames in Essex.
Lot value (estimated)
- £627,900 excluding VAT
- £753,480 including VAT
Contract dates (estimated)
- 1 June 2026 to 30 June 2034
- Possible extension to 30 June 2039
- 13 years, 1 month
Description of possible extension:
One extension available of five years.
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Participation
Particular suitability
Lot 1. Flags, Poles and Timetable Frames
Lot 2. Posting of Timetables
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
11 December 2025, 12:00pm
Tender submission deadline
18 December 2025, 12:00pm
Submission address and any special instructions
PL0105 Flags, Poles, Timetable Frames and Posting of Timetables at https://procontract.due-north.com/Login.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
19 January 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Commercial Response | Price | 70% |
| Technical Response | Quality | 20% |
| Social Value | Quality | 5% |
| Climate | Quality | 5% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Essex County Council
- Public Procurement Organisation Number: PWVM-4844-NRQH
County Hall, Market Road
Chelmsford
CM1 1QH
United Kingdom
Contact name: Tommy Robinson
Email: tommy.robinson@essex.gov.uk
Region: UKH36 - Heart of Essex
Organisation type: Public authority - sub-central government