Scope
Reference
791331
Description
Servicing of Air Conditioning Equipment and Associated Works.
Maintenance predominately relates to servicing of air conditioning units, air handling units and fan coiled units.
Contractor responsibilities will include:
• planned preventative maintenance
• emergency call-outs and emergency maintenance
• rectification of defects and carrying out repairs
• minor alterations
• installation of new facilities and equipment
• condition surveys and the preparation of a forward maintenance plan
• statutory examinations and competent person duties
• identification of maintenance needs, planning, controlling and managing the maintenance regime in compliance with best industry practice and statutory requirements
Total value (estimated)
- £750,000 excluding VAT
- £900,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 2 March 2026 to 1 March 2029
- Possible extension to 1 March 2031
- 5 years
Description of possible extension:
possible extension: 1 x 2 years
Main procurement category
Services
CPV classifications
- 50700000 - Repair and maintenance services of building installations
- 45331200 - Ventilation and air-conditioning installation work
Contract locations
- UKH21 - Luton
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Publication date of tender notice (estimated)
21 November 2025
Enquiry deadline
15 December 2025, 5:00pm
Tender submission deadline
18 December 2025, 5:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
19 January 2026
Recurring procurement
Publication date of next tender notice (estimated): 1 July 2030
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 50.00% |
| Experience | Quality | 10.00% |
| Delivery | Quality | 10.00% |
| Monitoring and Reporting | Quality | 10.00% |
| Skills, Experience and Resourcing of Key Personnel | Quality | 10.00% |
| Social Value | Quality | 10.00% |
Other information
Payment terms
As per T&Cs
Procedure
Procedure type
Open procedure
Contracting authority
Luton Council
- Public Procurement Organisation Number: PWCV-4283-GVPW
Town Hall
Luton
LU1 2BQ
United Kingdom
Email: procurement@luton.gov.uk
Website: http://www.luton.gov.uk
Region: UKH21 - Luton
Organisation type: Public authority - sub-central government