Scope
Reference
T2648
Description
Belfast City Council requires a framework for the hire of ancillary equipment, the maximum number of suppliers to be appointed onto the framework will be 5 suppliers.
Belfast City Council has issued this ITT in connection with a competitive tendering procedure being conducted in accordance with the Act.
The Council invites Tenders from suitably qualified and experienced economic operators 'Bidders' for the hire, delivery, off-loading, positioning and pick up of ancillary equipment.
The Contractor will be required to position the portable toilet facilities and modular buildings on site as instructed by the Council or Production Management Company.
The framework shall operate on the basis of mini-competitions whereby all Bidders who have been successful and appointed to the framework will be invited to quote for the hire of ancillary equipment at any given time. The framework should not be seen as a firm commitment to enter into call off contracts. Each time the Council calls off this framework agreement they must provide an order form and the subsequent contract will be as per the terms and conditions set out in the documents.
The Council wishes to appoint a maximum of 5 suppliers to its framework for the hire of ancillary equipment. The framework will operate on a call-off basis. Such call offs shall be awarded via mini-competition process run by an appointed Production Management Company.
Minimum value range of GBP 125 000.00 exc VAT to a maximum of GBP 375 000.00 exc VAT which has been calculated on the basis of a 2 year contract through to the maximum 4 year contract including ad hoc additional events.
Commercial tool
Establishes a framework
Framework
Maximum percentage fee charged to suppliers
0%
Framework operation description
Pricing submitted at tender stage represents the maximum rates applicable during the initial contract period. For each requirement under the framework, the Council will conduct mini‑competitions among appointed Contractors to ensure best value for money. Contractors will be invited to submit event‑specific quotations, and call‑off contracts will be awarded on the basis of the most economically advantageous tender, taking into account price and relevant quality or service factors. This process encourages competitive pricing and secures best value for money.
Award method when using the framework
With competition
Contracting authorities that may use the framework
Establishing party only
Contract 1. T2648 Framework Agreement for the Hire of Ancillary Equipment
Suppliers (4)
Contract value
- £375,000 excluding VAT
- £450,000 including VAT
Above the relevant threshold
Date signed
13 November 2025
Contract dates
- 1 February 2026 to 31 January 2028
- Possible extension to 31 January 2030
- 4 years
Description of possible extension:
Option to renew on an annual basis for a further 2 years.
Main procurement category
Services
Options
The right to additional purchases while the contract is valid.
The Council reserves the right to purchase additional ancillary services, equipment, and support for one-off events during the contract period. Contract variations and extensions may be approved subject to internal governance and in accordance with the Procurement Act 2023.
CPV classifications
- 79952000 - Event services
- 31000000 - Electrical machinery, apparatus, equipment and consumables; lighting
- 31120000 - Generators
- 31300000 - Insulated wire and cable
- 31500000 - Lighting equipment and electric lamps
- 34928310 - Safety fencing
- 42410000 - Lifting and handling equipment
- 44211100 - Modular and portable buildings
- 44231000 - Made-up fencing panels
Contract locations
- UKN - Northern Ireland
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Suppliers
Balloo Hire Centres
- Public Procurement Organisation Number: PPNH-1287-CBYY
31 Sydenham Road
Belfast
BT3 9DH
United Kingdom
Email: saleshub@balloohire.com
Region: UKN06 - Belfast
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. T2648 Framework Agreement for the Hire of Ancillary Equipment
KDM Hire
- Public Procurement Organisation Number: PQLM-4233-VXTL
11 Killycolp Road
Cookstown
BT80 9AD
United Kingdom
Email: info@kdmhire.com
Region: UKN0B - Mid Ulster
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. T2648 Framework Agreement for the Hire of Ancillary Equipment
Norspace
- Public Procurement Organisation Number: PRXJ-4437-GTXP
2 Glenavy Road
Lisburn
BT28 2EU
United Kingdom
Region: UKN0E - Lisburn and Castlereagh
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. T2648 Framework Agreement for the Hire of Ancillary Equipment
Sunbelt Rentals Limited
- Public Procurement Organisation Number: PRJZ-4275-QBTN
102 Dalton Avenue
Warrington
WA3 6YE
United Kingdom
Email: tenders@sunbeltrentals.co.uk
Region: UKD61 - Warrington
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. T2648 Framework Agreement for the Hire of Ancillary Equipment
Contracting authority
Belfast City Council
- Public Procurement Organisation Number: PQXY-5321-CGZM
9-21 Adelaide Street
Belfast
BT2 8DJ
United Kingdom
Email: cps@belfastcity.gov.uk
Region: UKN06 - Belfast
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Northern Ireland