Scope
Reference
PA-FRAM-1705-25-KM
Description
Lot 1: Travel Safety System (Technology Platform & Incident Response)
Lot 1 encompasses the provision of a travel safety system, including a technology platform designed to monitor and manage travellers and travel incidents, alongside 24/7 traveller support and bespoke incident response protocols to support staff and students' travellers.
Lot 2: Travel Risk Consultancy Services
Lot 2 covers travel risk advisory and consultancy services, including support for travel risk assessment for higher risk travel, travel risk policy support, staff and student training, and ongoing advice to support safe international travel and overseas operations at Coventry University Group.
To view and bid for Lot 1: https://www.delta-esourcing.com/respond/U4TH7D5B75
To view and bid for Lot 2: https://www.delta-esourcing.com/respond/5BH8B554RF
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=993974334
Total value (estimated)
- £300,000 excluding VAT
- £360,000 including VAT
Above the relevant threshold
Main procurement category
Services
CPV classifications
- 63515000 - Travel services
Contract locations
- UKG33 - Coventry
Not the same for all lots
Contract dates are shown in Lot sections, because they are not the same for all lots.
Lot 1. Travel Safety System (Technology Platform & Incident Response)
Description
Lot 1 encompasses the provision of a travel safety system, including a technology platform designed to monitor and manage travellers and travel incidents, alongside 24/7 traveller support and bespoke incident response protocols to support staff and students' travellers.
Lot value (estimated)
- £240,000 excluding VAT
- £288,000 including VAT
Contract dates (estimated)
- 16 March 2026 to 15 March 2029
- Possible extension to 15 March 2031
- 5 years
Description of possible extension:
Two x 12 months extensions
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Lot 2. Travel Risk Consultancy Services
Description
Lot 2 covers travel risk advisory and consultancy services, including support for travel risk assessment for higher risk travel, travel risk policy support, staff and student training, and ongoing advice to support safe international travel and overseas operations at Coventry University Group.
Lot value (estimated)
- £60,000 excluding VAT
- £72,000 including VAT
Contract dates (estimated)
- 16 March 2026 to 15 March 2029
- Possible extension to 15 March 2031
- 5 years
Description of possible extension:
Two x one year extension
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Participation
Legal and financial capacity conditions of participation
Lot 1. Travel Safety System (Technology Platform & Incident Response)
Creditsafe check
Lot 2. Travel Risk Consultancy Services
Creditsafe checks
Particular suitability
Lot 1. Travel Safety System (Technology Platform & Incident Response)
Lot 2. Travel Risk Consultancy Services
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
5 December 2025, 12:00pm
Tender submission deadline
8 December 2025, 12:00pm
Submission address and any special instructions
To view and bid for Lot 1: https://www.delta-esourcing.com/respond/U4TH7D5B75
To view and bid for Lot 2: https://www.delta-esourcing.com/respond/5BH8B554RF
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
19 January 2026
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | Quality |
Quality | 65% |
| Price | Price |
Price | 35% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Coventry University
- Public Procurement Organisation Number: PMMH-2339-NMGH
Priory Street
Coventry
CV1 5FB
United Kingdom
Email: procurement@coventry.ac.uk
Region: UKG33 - Coventry
Organisation type: Public authority - sub-central government