Scope
Description
Please note this is a request for information only and relates to Preliminary market engagement notice - Procurement Act 2023 2025/S 000-059654. The replacement electronic access system will be required to be rolled out across a number of NI Water's sites. The currently installed electromechanical padlock system has approximately 5500 electronic padlocks on front gates and kiosks, comprising of Grade 3, Grade 4 and Grade 5 padlocks.
In addition, there are currently 3500 mechanical padlocks, 1300 electronic door cylinders/cam locks, 120 mechanical door cylinders, with 4000 electronic keys and 71 gate access systems, installed at 22 no. of sites.
Any successful supplier should be able to provide services over the full geographical coverage of Northern Ireland. This will include the ongoing maintenance, repair, like for like replacement and supply of spare parts over the period of the contract. See CFT documents for a copy of the RFI.
Please note this is a re-issue of the previous RFI to the market; we have provided additional information on the scope of our requirements.
Total value (estimated)
- £3,600,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 January 2029 to 31 December 2034
- 6 years
Main procurement category
Goods
CPV classifications
- 31720000 - Electromechanical equipment
- 31700000 - Electronic, electromechanical and electrotechnical supplies
- 50800000 - Miscellaneous repair and maintenance services
Submission
Enquiry deadline
21 November 2025, 11:59pm
Submission type
Requests to participate
Deadline for requests to participate
21 November 2025, 11:59pm
Submission address and any special instructions
Via etenders to send to sourcing@niwater.com or via https://etendersni.gov.uk/
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
30 November 2027
Award criteria
| Name | Description | Type |
|---|---|---|
| Please refer to RFI document | Please refer to Request for Information |
Quality |
Weighting description
Please refer to RFI document
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Special regime
Utilities
Competitive flexible procedure description
Please refer to RFI document
Justification for not publishing a preliminary market engagement notice
PME Notice 2025/S 000-059654
Contracting authority
Northern Ireland Water Limited
- Public Procurement Organisation Number: PCZH-7295-JJTZ
Westland House, Old Westland Road
Belfast
BT14 6TE
United Kingdom
Email: sourcing@niwater.com
Region: UKN06 - Belfast
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)
Devolved regulations that apply: Northern Ireland