Scope
Reference
T2646
Description
This Contract is for the Supply and delivery of high-quality bedding plants, bedding bulbs and Maintenance, removal and emptying of floral displays service across a number of Council locations 'the Premises' under the following Lots:
Lot 1 - Supply and delivery of high-quality bedding plants
Lot 2 - Maintenance, removal and emptying of floral displays service
Lot 3 - Delivery and Off-loading of Forcing and Bedding Bulbs
Lot 1 Goods - will provide the supply and delivery of High-Quality Summer and Winter Bedding Plants. Belfast City Council has a number of parks and open spaces in which high quality floral bedding schemes are provided .
Lot 2 Services - will provide maintenance, removal and emptying of floral displays service. Belfast City Council's City & Neighbourhood Services Department supports the "Belfast in Bloom" initiative by providing hanging baskets, flower towers, and planters across the city during the summer season. To maintain these displays to a high standard, the Council seeks to appoint a suitably qualified and experienced Contractor to carry out maintenance and end-of-season removal. All floral containers remain the property of the Council.
Lot 3 Goods - will provide the supply, delivery and off-loading of good quality forcing and bedding bulbs to be delivered to 4 park sites during fixed dates in the months of September and October throughout the contract duration.
Total value (estimated)
- £1,000,000 excluding VAT
- £1,200,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 9 February 2026 to 8 February 2029
- Possible extension to 8 September 2031
- 5 years, 7 months
Description of possible extension:
Option to extend for a further 2 years (1+1).
Main procurement category
Goods
Contract locations
- UKN - Northern Ireland
Not the same for all lots
CPV classifications are shown in Lot sections, because they are not the same for all lots.
Lot 1. Supply and delivery of high-quality bedding plants
Description
The supply and delivery of High-Quality Summer and Winter Bedding Plants. Belfast City Council has a number of parks and open spaces in which high quality floral bedding schemes are provided .
Lot value (estimated)
- £480,000 excluding VAT
- £576,000 including VAT
CPV classifications
- 03451100 - Bedding plants
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Maintenance, removal and emptying of floral displays service
Description
Lot 2 Services - will provide maintenance, removal and emptying of floral displays service. Belfast City Council's City & Neighbourhood Services Department supports the "Belfast in Bloom" initiative by providing hanging baskets, flower towers, and planters across the city during the summer season. To maintain these displays to a high standard, the Council seeks to appoint a suitably qualified and experienced Contractor to carry out maintenance and end-of-season removal. All floral containers remain the property of the Council.
Lot value (estimated)
- £340,000 excluding VAT
- £408,000 including VAT
CPV classifications
- 77330000 - Floral-display services
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. Delivery and Off-loading of Forcing and Bedding Bulbs
Description
Lot 3 Goods - will provide the supply, delivery and off-loading of good quality forcing and bedding bulbs to be delivered to 4 park sites during fixed dates in the months of September and October throughout the contract duration.
Lot value (estimated)
- £180,000 excluding VAT
- £216,000 including VAT
CPV classifications
- 03121100 - Live plants, bulbs, roots, cuttings and slips
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Legal and financial capacity conditions of participation
Lot 1. Supply and delivery of high-quality bedding plants
Lot 2. Maintenance, removal and emptying of floral displays service
Lot 3. Delivery and Off-loading of Forcing and Bedding Bulbs
Public liability insurance
Employers liability insurance
Technical ability conditions of participation
Lot 1. Supply and delivery of high-quality bedding plants
Lot 2. Maintenance, removal and emptying of floral displays service
Lot 3. Delivery and Off-loading of Forcing and Bedding Bulbs
Company Experience
Particular suitability
Lot 1. Supply and delivery of high-quality bedding plants
Lot 2. Maintenance, removal and emptying of floral displays service
Lot 3. Delivery and Off-loading of Forcing and Bedding Bulbs
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
9 December 2025, 12:00pm
Tender submission deadline
16 December 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
2 January 2026
Recurring procurement
Publication date of next tender notice (estimated): 7 February 2031
Award criteria
Lot 1. Supply and delivery of high-quality bedding plants
| Name | Type | Weighting |
|---|---|---|
| Cost | Cost | 60% |
| Quality | Quality | 25% |
| Social Value | Quality | 15% |
Lot 2. Maintenance, removal and emptying of floral displays service
Lot 3. Delivery and Off-loading of Forcing and Bedding Bulbs
| Name | Type | Weighting |
|---|---|---|
| Cost | Cost | 60% |
| Quality | Quality | 30% |
| Social Value | Quality | 10% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
A Preliminary Market Engagement Notice was not published as the Council has an established understanding of the limited local supplier base for bedding plants, bulbs, and floral display services. The requirements are routine, recurring, and straightforward, with specifications consistent with previous procurements.
Contracting authority
Belfast City Council
- Public Procurement Organisation Number: PQXY-5321-CGZM
9-21 Adelaide Street
Belfast
BT2 8DJ
United Kingdom
Email: cps@belfastcity.gov.uk
Region: UKN06 - Belfast
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Northern Ireland