Scope
Reference
Gostrey Meadow Amenity Building
Description
Name: Gostrey Meadow Amenity Building
Location: Union Road, Farnham GU9 7PT
Nature: Construction of a new public amenity building and associated hard and soft landscaping, utility connections and ancillary works.
Works include:
Demolition of the existing public conveniences, Borelli Shelter and part of the adjacent children's playground area and rebuilding of the locally listed Borelli Shelter reusing materials reclaimed from deconstruction of the existing shelter; construction of a new Public Amenity Building incorporating a Workshop/Storage area; ground works for piled raft foundations; hard and soft
landscaping, utility connections and ancillary works.
The Works will necessitate temporary/permanent diversion of existing services in order for the new building to be constructed. These diversion works will also form part of the contract Works.
Timescale for construction work: A start on site is anticipated in Spring 2026 and contractors are required to submit their best, but realistic and achievable, construction programme with their tender price.
At the final stage of construction phase 2 of the playground will be implemented.
Total value (estimated)
- £750,000 excluding VAT
- £900,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 1 October 2026
- 6 months, 1 day
Main procurement category
Works
CPV classifications
- 45215500 - Public conveniences
Contract locations
- UKJ25 - West Surrey
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
3 December 2025, 12:00pm
Tender submission deadline
11 December 2025, 12:00pm
Submission address and any special instructions
Submission Deadline:
All tender submissions must be received no later than 12:00 noon (UK time) on Friday 5 December 2025.
Late submissions will not be accepted under any circumstances.
Submission Method:
Tenders must be submitted via email to:
Subject line: "Tender Submission - Gostrey Meadow Amenity Building"
Alternatively, sealed hard-copy submissions may be delivered to:
Farnham Town Council
Council Offices
South Street
Farnham
Surrey
GU9 7RN
Marked clearly: "Tender Submission - Gostrey Meadow Amenity Building - DO NOT OPEN"
Format Requirements:
• All documents must be submitted in PDF format.
• Files must be clearly named with the tenderer's organisation name.
• A completed Form of Tender must be included and signed.
• Pricing documents must be submitted as a separate PDF file.
• No alterations to tender documentation are permitted once submitted.
Clarification Questions:
All clarification queries must be emailed to:
No clarifications will be accepted after 12:00 noon on Wednesday 3 December 2025.
Special Instructions:
• Tenderers are responsible for ensuring submissions are successfully delivered before the deadline.
• Electronic submissions must not exceed 20MB total; larger files should be sent via a secure download link.
Tenders may be submitted electronically
No
Languages that may be used for submission
English
Award decision date (estimated)
29 January 2026
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Most Economically Advantageous Tender (MEAT) | Quality - 40% (since detailed design is of high quality) Price - 60% Tenderers must provide full supporting information for each quality criterion. Failure to submit required evidence may result in... |
Cost | 100% |
Other information
Payment terms
Will be phased in accordance with the programme and in agreement with each party.
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
Tender Document 1_Gostrey Meadow_Preliminaries_Contract Conditions_Tender Issue_November 2025.numbers.pdf
Tender Document 2_Gostrey Meadow_Schedule of Works_Tender Issue_November 2025.pdf
Contracting authority
Farnham Town Council
- Public Procurement Organisation Number: PHDV-6531-NYDZ
Farnham Town Council
Farnham
GU9 7RN
United Kingdom
Contact name: Lucy Dorkins
Telephone: +441252712667
Email: lucy.dorkins@farnham.gov.uk
Website: http://www.farnham.gov.uk
Region: UKJ25 - West Surrey
Organisation type: Public authority - sub-central government